Job Description

The Payroll Specialist is responsible for coordinating the Agency's biweekly payroll process with an external payroll provider to ensure accurate and timely processing. This position oversees payroll submissions, reconciles payroll adjustments, and resolves discrepancies, including mileage reimbursements, contingency pay, missed punches, and other compensation requests. The Payroll Specialist reports to the Director of Finance and works collaboratively with the Senior Accountant, Human Resources, and department leadership to maintain accurate payroll records and effective internal controls.

Role Requirements:

· Bachelor's degree in a related field with 3+ years of experience OR Associate's degree with 5+ years of experience.

· Nonprofit payroll experience preferred.

· Fundamental Payroll Certification (FPC) or ability to obtain within 12 months.

· Experience with payroll and HRIS systems required; UKG Pro preferred.

· Proficiency in Microsoft Office applications, particularly Excel.

· Strong attention to detail, organizational skills, and ability to meet deadlines.

Role Responsibilities:

· Coordinate biweekly and off-cycle payroll processing with the Agency's external payroll provider.

· Develops and conducts training on payroll system

· Review, track, and reconcile nonstandard payroll requests, including mileage, contingency pay, missed punches, retroactive payments, and other adjustments.

· Verify payroll requests for accuracy, proper approvals, and supporting documentation before submission.

· Review payroll registers, earnings, deductions, and taxes to identify and resolve discrepancies.

· Collaborate with the Senior Accountant on payroll reconciliations, reporting, and general ledger accuracy.

· Partner with Human Resources and department managers to ensure accurate employee information and timely payroll submissions.

· Communicate payroll deadlines, provide system guidance, and assist departments in resolving payroll-related issues.

· Maintain payroll records, support audits, and ensure compliance with applicable regulations and Agency policies.

· Identify opportunities to improve payroll processes, internal controls, and overall efficiency.