Job Description

This position is hybrid and will be in the office 3 days per week.

Role of a Payroll Specialist

Under general supervision, responsible for processing payroll for operating companies ensuring proper and timely processing of weekly and bi-weekly payroll across multiple states.

Essential Responsibilities

• Processes weekly and biweekly multi-state payroll, including garnishments, deductions and taxes consistent with federal and state wage and hour laws.
• Processes manual check requests for terminations and payroll adjustments for all operating companies.
• Reviews hours for accuracy before importing from the timeclock system (Timeclock Plus) to the HRIS system (JD Edwards).
• Submits payroll file weekly to vendor for processing on time.
• Prepares all payroll related analyses as required by management.
• Researches payroll problems and resolves discrepancies.
• Works with all operating company’s payroll personnel to ensure payroll processes are followed and accurate recordkeeping is maintained.
• Answers payroll-related inquiries as well as policy and procedural questions from operating company’s payroll coordinators or Corporate employees.
• Performs data entry for direct deposit (new, changes, deletions) and employee tax elections.
• Provides monthly reports for managers.
• Supports month end tasks.
• Assists with Paid Time Off (PTO) and Payroll accrual processes.
• Support team with tax reporting processes and payment of employer and employee withholdings, W-2s, and other mandated tax adjustments and filings.
• Processes wage garnishment orders, including the setup of the deductions and the coordination with operating company’s payroll coordinators and outside agencies to ensure accuracy and timeliness of the deduction.
• Prepares garnishment payments with 3rd party vendor and Accounts Payable (AP).
• Processes all 401K changes for union and non-union employees as wells as third party sick pay.
• Completes reconciliation process of time clock and HRIS hours, 401K deferrals and loans.
• Works with Information Technology (IT) to research and resolve issues and/or technical problems. Expedites issues as necessary to ensure accurate payroll is processed timely.
• Assists with HRIS maintenance and testing.
• Supports the implementation of new companies into the payroll system.
• Remains current with multi-state payroll rules and regulations in an effort to ensure compliance.
• Other duties as assigned.

Qualifications

• Two years of related payroll experience including experience running and creating query reports (e.g., Showcase, Hubble reporting).
• High school diploma or GED required.
• Bachelor's degree preferred.
• FPC or CPP certification desired.
• Technical and professional principles, practices, laws, applications and programs in position related area including basic knowledge of payroll regulations, procedures and knowledge of California Wage and Hour rules.
• Current developments and trends in areas of expertise.
• Working knowledge and experience with payroll systems (e.g., JD Edwards, SAP, Peoplesoft, etc.)
• Timekeeping programs (e.g., TimeClock Plus, Kronos, etc.) and interfacing with external payroll processing vendor (ADP or similar); experience as a team member in the implementation or upgrade of timekeeping/payroll systems.
• Computer programs, including Microsoft Office suite of applications.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.