Job Description

Pason is the leading global provider of specialized data management systems for land-based and offshore rigs worldwide. Our rental solutions, which include data acquisition, well-site reporting, remote communications, and web-based information management, enable collaboration between the rig and the office.

Pason’s energized and focused work environment empowers each team member to push the envelope of traditional thinking to create new solutions to old problems. We place considerable focus on a culture that nurtures imagination in an atmosphere where people are free to perform to their fullest potential in an open and friendly environment.

The Team

Across the organization, Human Resources is focused on building and retaining high performing teams, empowering Pasonites, encouraging a culture of learning, and coaching leaders. We support Pason’s unique culture and values through recruitment, payroll, benefits, compensation, training and development, and employee relations.

The Role

Pason is seeking a temporary Payroll Specialist to join the HR team for a 16-month term. Reporting to the Manager, Human Resources, Canada, you will be the sole administrator of salary and hourly payroll for 400+ employees across multiple provinces and 2 different companies.

Responsibilities:

Payroll Processing & Administration

• Manage end‑to‑end payroll processing for salaried and hourly employees on a semi‑monthly cycle, ensuring accuracy in earnings, deductions, benefits, and statutory requirements
• Process long‑term incentive payouts, annual bonuses, and off‑cycle payments, ensuring appropriate approvals, tax treatments, and documentation
• Ensure timely and accurate entry and maintenance of employee data (new hires, transfers, promotions, salary changes, leaves, terminations) while maintaining data integrity across payroll systems
• Process quarterly director fee payments, including calculations, tax treatments, and reporting
• Oversee the submission and validation of project timesheets for SR&ED reporting, ensuring documentation meets compliance standards

Compliance, Reporting & Reconciliation

• Prepare and reconcile payroll reports (payroll journals, cost allocations, general ledger entries) and support month‑end and quarter‑end close in collaboration with Finance
• Reconcile and remit all statutory deductions (CPP, EI, tax) and other required remittances to CRA in accordance with federal and provincial guidelines
• Complete all year‑end activities, including T4 preparation and distribution, ROEs, and year‑end reconciliations for employees and directors
• Participate in quarterly and annual payroll audits, providing documentation, explaining variances, and implementing corrective actions
• Maintain internal controls, documentation, and audit trails for all payroll processes to ensure compliance with internal policies and external regulations
• Administer WCB reporting and premium remittances, reconcile premiums, manage rate changes, and support WCB audits as needed
• Administer monthly reconciliation of benefit amounts for all employees
• Provide monthly, quarterly, and annual reconciliation of payroll‑related liability accounts with accurate supporting documentation

Stakeholder Collaboration & Support

• Collaborate with HR, Finance, external auditors, and government agencies to ensure payroll practices align with regulatory requirements and organizational policies
• Provide timely support, expertise, and guidance to internal stakeholders on payroll‑related inquiries, processes, and best practices

Qualifications:

• Experience and working knowledge of payroll systems (UKG experience would be an asset)
• Understanding of Employment Standards in across Canada
• Deep understanding of Canadian payroll tax laws and regulations
• Attention to detail, especially in documentation and data entry
• Excellent organizational and time management skills
• Ability to deal with sensitive situations
• Solid experience with MS Word and Excel software
• Ability to adapt and learn new processes quickly
• Deadline driven

Experience

• A minimum of 5 years of previous experience in payroll administration, preferably as a sole administrator

Education

• Payroll Certification (National Payroll Institute) is essential

Perks and Benefits

• Competitive compensation packages
• Extended health benefits
• Work life balance
• Health & wellness support
• Opportunities to give back
• Great vacation time
• Employee & family events

Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, verification of educational background, a drug and alcohol test (for safety sensitive positions) and criminal background checks.

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