Job Description

General Summary

The Payroll Analyst is responsible for assisting in multiple payroll activities relating to weekly and bi-weekly payroll processing in a union and non-unionized environment. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.

Core Competencies

• Confidentiality, Ethics and Integrity
• Teamwork, Communication and collaborative mindset
• Accountability and Dependability with a Quality Orientation
• Problem Solving
• Stress Management
• Utilize a variety of technology tools efficiently

Essential Job Functions

• Full payroll cycle processing - Process new hires, rehires, changes & terminations in UKG and JDE
• Review hours exported and balance timesheet hours
• Balance and process weekly expenses submitted through payroll
• Process payroll deductions such as union dues, garnishments and other recoverable
• Receive incoming payroll documents weekly for payroll processing from district administrators and review for errors. Communicate with districts to determine and correct errors, if any.
• Generate payroll reports and update relevant spreadsheets with view of compliance implications
• Perform system steps to generate payroll GL downloads
• Issue Records of Employment and update systems accordingly
• Ensure payroll month end requisitions and remittance requests are processed as per due dates
• Calculate manual payroll payments for out of process items, including preparing and entering wire transfers and ensuring appropriate deductions occur
• Communicate with 3rd party vendors such as Service Canada, Unions, Workers Compensation, and other government agencies with scope of role
• Process annual union increases and applicable retroactive payments in collaboration with team
• Monthly Union Remittances – create reports and process any adjustments as necessary
• Monthly WSIB compensation reports – create and process
• Assist with year-end duties and reconciliations
• Other duties as assigned

Job Qualifications

• Certification through the National Payroll Institute or completion of payroll related courses
• Minimum of 3 years of progressively responsible payroll administration experience
• Knowledge and work experience with UKG Pro is preferred
• Knowledge of current legislative requirements and CRA regulations
• Intermediate to advanced skill with Microsoft Office. Excel is CRITICAL, TEAMS, Word and Outlook
• Quick learner with attention to detail and accuracy
• Ability to deal with tight deadlines
• Ability to work independently or with minimal supervision
• Sound analytical thinking, planning, prioritization, and execution skills
• Strong customer service and collaboration focus

Working Conditions

• Manual dexterity required to use desktop computer and peripherals
• Additional hours as required
• Work is conducted in a semi-private office/cubicle setting
• WFH is allowable, but position is primarily office based (Oakville, ON)

Physical and Mental Requirements

• Ability to lift and carry 25 pounds
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
• Ability to sit for prolonged periods of time with or without reasonable accommodation
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations