Job Description
Level: Experienced
Job Location: Corporate - Madison, WI 53718
Position Type: Full TimeEducation
Level: 2 Year DegreeCSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth.
Summary:
The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.
Responsibilities:
- Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.
- Review and validate timecards, overtime, commission and pay differentials.
- Process off-cycle payrolls, bonuses, commissions, and final pay.
- Ensure payroll deadlines and cutoff schedules are met.
- Ensure proper audit systems are in place to account for accurate pay and benefit changes.
Duties:
- Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.
- Process garnishments, tax levies, and child support orders
- Ensure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payroll
- Generate a variety of routine reports relating to payroll, time, paid leave, etc.
- Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation
- Evaluate process and reporting improvements as needed
- Problem solve and respond to employee’s payroll questions
- Assist with W-2 questions and corrections
- Prepare payroll, headcount, overtime, and turnover reports
- Partner with Operations on timekeeping accuracy
- Escalate payroll issues and risks to leadership
- Maintain confidentiality and professionalism at all times
- Other duties as required
QualificationsEducation, Skills,
Experience:
- Associate’s degree in Business or related field; Bachelor’s degree is preferred
- Five years of applicable experience managing the payroll process, multi-state experience is preferred
- Experience processing payroll for 500+ employees preferred
- Strong knowledge of wage & hour laws
- Experience with complex pay cycles and variable compensation
- Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.)
- High attention to detail and confidentiality
- Excellent proficiency in MS office (Solid Excel skills is a must)
- Ability to organize and prioritize tasks to meet strict deadlines
- Must have strong verbal, written and interpersonal communication skills
- Ability to manage multiple tasks while paying close attention to detail
- Strong personal integrity, confidentiality, and discretion
Work Environment, Physical Demands:
- Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basis
- Ability to work in an environment to include 8–12-hour days, and flexibility to extend working hours when necessary
CSM Job Standards Accountabilities:
Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand. Communicate in spoken English well enough to be understood by others.
Teamwork: Working cooperatively in a professional demeanor to complete work assignments.
Health, Safety, and Security: Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Follow appropriate security procedures.
Scheduling and Coordinating: Making arrangements that fulfill all requirements as efficiently and economically as possible.
Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
