Job Description

What we offer:

• Work-life balance
• Career advancement opportunities
• A great manager and team
• A compelling work culture and company values
• A sense of purpose and employee appreciation
• Support & Stability
• Training

The Payroll Specialist will be responsible for all aspects of payroll administration, including payroll preparation, auditing, processing and the timely execution of weekly payroll. This role also manages prevailing wage and certified payroll requirements, along with related compliance reporting to ensure adherence to all applicable regulations.

Job Duties and Responsibilities include the following:

• Process payroll accurately and on time. This involves calculating wages, overtime, bonuses and deductions.
• Adhere to federal, state, and local payroll regulations and tax laws.
• Address employee questions about their paychecks or statements.
• Prepare payroll reports for management and relevant departments.
• Work closely with HR and finance to ensure accurate employee data and seamless integration with other systems.
• Verify compliance with prevailing wage rates, fringe benefits and apprenticeship requirements for construction projects.
• Set up garnishments in accordance with legal documents.
• Analyze timecards, job classifications and pay calculations to ensure accuracy and compliance.
• Conducting internal audits and assisting with external audits related to payroll.
• Interact with project managers and field personnel to address compliance issues.
• Prepare and submit prevailing wage and certified payroll reporting.
• Complete Set Aside Plan & Affirmative Action plan paperwork for State Contracts.
• Demonstrate good faith effort to meet the set aside goals for Small Business Enterprises, Minority, Women and/or disabled owned businesses.

Required Education & Experience:

• High School diploma or equivalent.
• 3+ years of Certified Payroll experience.
• Proven experience with Government Contracts.
• Foundation Software/ Payroll4Construction experience preferred.
• Knowledge of state and federal laws.
• Valid driver’s license.
• Excellent verbal and written communication skills with ability to effectively communicate with varied audiences, e.g., executive directors, mid-level managers, field technicians, etc.
• Strong attention to detail.
• Proficiency with Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.

Physical Demands & Work Environment

• Primarily sedentary role often involves prolonged periods of sitting while using a computer and office equipment.
• Lifting and carrying objects up to 50 pounds may be required.
• Reaching for supplies, documents, or equipment above or below shoulder level may be required.
• Occasional bending or stooping for accessing files or supplies on lower shelves.
• May need to walk short distances within the office.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so will present an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.