Job Description

Position: Payroll Specialist

Number of hours: 20 hours per week

Schedule: PH Time zone

Key Responsibilities

• Process and manage payroll accurately and on schedule for RBS employees and contractors.

• Review timesheets, attendance records, and payroll inputs for accuracy before processing.

• Prepare payroll calculations, including regular pay, deductions, allowances, and other applicable adjustments.

• Prepare and process client invoices based on agreed billing arrangements, hours, rates, and services provided.

• Monitor client billing and invoicing records, ensuring invoices are accurate, complete, and issued on time.

• Manage the recurring payroll, billing, and administrative finance task,

• Maintain accurate and confidential payroll, billing, and employee/client records.

• Coordinate with HR, management, and relevant internal teams regarding payroll changes, new hires, employee movements, client billing, and other finance-related requirements.

• Assist with payroll and billing reports, reconciliations, and administrative requirements.

• Review and resolve payroll or invoicing discrepancies and coordinate with the appropriate stakeholders when needed.

• Ensure all payroll and invoicing documentation is properly organized and maintained.

• Maintain strict confidentiality when handling employee, client, payroll, and financial information.

Requirements

• Proven experience in payroll processing and billing/invoicing, preferably in a BPO, recruitment, staffing, or remote-work environment.

• Experience preparing client invoices based on hours worked, agreed rates, contracts, or service arrangements.

• Strong understanding of payroll calculations, deductions, and basic billing processes.

• Experience using payroll, accounting, or invoicing software is preferred.

• Strong proficiency in Excel or Google Sheets

• Excellent attention to detail and accuracy when handling payroll and financial information.

• Strong organizational and time-management skills, particularly in managing recurring deadlines.

• Excellent communication skills and ability to coordinate with employees, clients, and management.

• High level of integrity and confidentiality when handling sensitive financial information.

• Ability to work independently and take ownership of recurring payroll and billing processes.

• Experience handling multiple client accounts or billing records is a strong advantage.