Job Description

Posting number: 55504

Department: Fish & Game

Division: DAS-Payroll Services (DFG)

Job classification: Payroll Services Supervisor

Posting type: Open

Categories: Human Resources, Management, Customer Service, Payroll/Benefits Administration

Summary

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

**The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already

applied there is no need to reapply.**

The Alaska Department of Fish and Game, Division of Administrative Services - Payroll Services is recruiting

for a Payroll Service Supervisor located in Anchorage or Juneau, Alaska!

What You Will Be Doing:

Join the Department of Fish & Game's (DFG) Human Resource team as the leader of the Payroll Team. This position manages and directs the DFG Payroll Team and payroll functions. You will be supervising Payroll staff and exercising independent judgement to assure regular and timely payroll cycle processing, including all related personnel actions, and related reporting functions are completed accurately and timely. Additionally, resolving highly complex payroll, leave and compensation issues, creating section initiatives, and training. Under the general direction of the Human Resource Business Partner (HRBP), this position provides assistance and support to DFG’s managers, supervisors, and employees of Fish & Game.

You’ll join a collaborative HR team that values strong partnerships, problem solving, and service to our uniquely diverse workforce. Your work will help keep DFG running smoothly and ensure our employees are supported and paid timely.

Our Mission, Values and Culture:

The Department of Fish and Game's mission is to manage, protect, maintain, and improve the fish, game, and aquatic plant resources of Alaska. The work done in the Division of Administrative Services- Human Resource Section, is to directly support all departmental programs and services needed to ensure we meet department, divisional, state and federal objectives.

The department strives for a diverse and inclusive workforce where safety, well-being, and work-life balance are paramount. Employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

At DFG’s DAS, we don’t just support the mission - we live it. We value each person as an individual and take pride in the work we do for our department and for the Alaskans who depend on us. When you join the HR group, you become part of a team that champions work–life balance, encourages professional growth, and cultivates a positive, supportive environment where everyone can thrive.

You’ll work alongside dedicated colleagues who care deeply about Alaska’s resources and the communities that rely on them. Together, you’ll be part of a cohesive, collaborative HR team and make a meaningful impact on the workforce.

The Working Environment You Can Expect:

This position is located in Juneau or Anchorage.

Juneau DFG Headquarters is located on the Juneau Downtown Boardwalk and Gastineau Channel Waterfront. This facility is in the heart of downtown with ample amenities nearby.

The Anchorage Fish and Game office is near the Chugach Mountains, with easy access to nearby hiking trails and the scenic Anchorage coastline, offering staff a close connection to Alaska’s natural landscapes.

DFG supports work-life balance by offering a hybrid in-office and telework scheduling after successful training period. Work is conducted independently, but with support and general supervision from the HR Business Partner. Working hours can be flexibly scheduled between the standard operating hours, Monday-Friday.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
• Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.

To view the general description and example of duties for a Payroll Service Supervisor please

go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Special Note:

Must be able to obtain and sustain employment in a Confidential Bargaining Unit position for the State of Alaska and eligible to work with confidential information and

confidential systems.

Competency Based Hire Description

The competency description(s) listed below have been designed to promote a common understanding of the essentialelements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Examples of duties

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.
• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in payroll services, human resource management, business administration, supporting management in running an organization/enterprise or supporting professionals working in human resources (such as recruitment, payroll, classification and compensation, employee and labor-management relations, employer provided benefit programs, employment law compliance, or employee training).

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

"Human resource" includes experience in recruitment and selection, classification, employee training, employer provided benefits programs, employment law compliance, personnel, payroll processing or system administration, or labor relations. Supervision of subordinates does not in itself constitute human resource work.

Qualifications

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

1. Resume/CV and Transcripts if using education to meet minimum qualifications, (unofficial copies are acceptable).
2. Cover letter or writing sample
3. Three (3) current professional references with current daytime contact information.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Your responses will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Supplemental information

For specific information in reference to the position please contact the hiring manager:

Amy Jo Lindsley

Human Resource Business Partner

907-465-2463]

amy.lindsley@alaska.gov