Job Description
Posting Summary
Working Title
Payroll Operations Technician
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
27000336
Agency
VCCS-Shared Services Center
Division
Shared Services Center (Div)
Work Location
Botetourt - 023
Hiring Range
$46,000 - $52,000
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday – Friday
8am – 5pm
Sensitive Position
No
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System ( VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Reporting to the Payroll Operations Supervisor, the position provides entry-level technical service and support in one or more functional areas of payroll and human resource management. This position will work cross-functionally within the department to support the payroll process through identified policies and procedures and will remain informed on all payroll projects and updates as directed by the Payroll Manager or Supervisor and Department of Accounts.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge:
- Basic math, professional phone and email etiquette, and standard business communications
- Computer systems, HRIS systems, and Microsoft Office programs
- Basic understanding of payroll and human resource principles
Skills:
- Retrieving and manipulating data via online access in database files through various software applications.
- Analytical and critical thinking.
- Strong verbal communication, writing, and proofreading/editing.
- Strong customer service.
- Computer expertise with knowledge of Microsoft Office applications, especially Excel.
- Excellent attention to detail.
- Excellent mathematical aptitude and numerical skills.
Abilities:
- Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely.
- Ability to deal sensitively with confidential information.
- Ability to work independently as well as a team member.
- Ability to work flexible hours as needed.
- Ability to work in a fast-paced environment with multiple customers and priorities.
- Ability to work effectively with a wide range of constituencies.
Attributes:
- Willingness and ability to be flexible and to grow professionally as the position changes.
- Practices ethical behavior and demonstrates and supports the SSC values and mission.
- Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Minimum Qualifications:
- Previous experience handling multiple administrative tasks/assignments at one time
- Customer service experience
- Functional knowledge of Human Resource Information Systems
- Experience with MS Office, especially Excel
- Experience handling and reporting large volumes of data with accuracy
Additional Considerations
Additional Considerations:
- Experience with Peoplesoft/Oracle systems
- Experience with financial and/or payroll reconciliation processes
- Knowledge of Process Improvement Techniques
- Adobe Acrobat Pro skills
- Shared services or call center experience
- Experience in higher education and/or state government
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Less than 5%.
Posting Detail Information
Posting Number
CLS_4645P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
08/11/2026
Job Close Date
08/18/2026
Open Until Filled
Agency Website
www.ssc.vccs.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their
AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (
DARS), or the Department for the Blind & Vision Impaired (
DBVI). Service-Connected Veterans may also apply via the
AHP if they also provide an
AHP Letter. To request an
AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call
DARS at 800-552-5019, or
DBVI at 800-622-2155
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System ( VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System ( VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/99703
