A highly organised and detail-oriented Payroll Officer is sought to support the payroll and contractor administration function within a temporary recruitment division. The successful candidate will ensure temporary workers are paid accurately and on time while maintaining compliance across multiple Vendor Management Systems (VMS), payroll platforms, and umbrella payment providers.
Key Responsibilities
Collect weekly timesheets and hours from temporary workers via email, phone, text message, and WhatsApp.
Input contractor hours onto various Vendor Management Systems (VMS) in line with client requirements.
Submit weekly hours and payroll information between Thursday and Sunday for the relevant week ending.
Input and process contractor expenses accurately and within required deadlines.
Update the internal payroll system to ensure the Accounts team is aware of all payments due.
Ensure temporary workers are correctly aligned to either PAYE or outsourced Umbrella payment methods.
Complete and issue assignment confirmations/contracts detailing working hours, pay rates, client information, and assignment details.
Verify weekly pay rates on VMS platforms and ensure they match agreed internal rates.
Check and maintain correct weekly margins, ensuring pay rates, charge rates, and profitability remain accurate.
Monitor assignment end dates on VMS systems and proactively chase temporary workers regarding contract extensions.
Liaise with consultants, accounts teams, umbrella companies, clients, and temporary workers to resolve payroll or contract queries.
Maintain accurate payroll and contractor records in line with company procedures and compliance standards.
Ensure all payroll submissions are completed accurately and within strict deadlines.
Skills and Experience Required
Previous payroll, recruitment payroll, or recruitment administration experience preferred.
Experience working with Vendor Management Systems (VMS) is advantageous.
Excellent attention to detail and numerical accuracy.
Strong organisational and time management skills.
Ability to manage multiple deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Confident using Microsoft Office, particularly Excel.
Professional, proactive, and team-oriented approach.
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