Purpose:
To ensure effective and efficient payment of salaries to employees. Performs all activities necessary to process payroll.
Customer / Stakeholder accountabilities:
Liaison with staff at various departments and branches.
Liaison with Management
Operational Processes Accountabilities:
Develop best practices to improve efficiency of payroll processes.
Oversee employee payroll accounting, transactions and reporting activities.
Ensure that payroll is processed timely and accurately.
Assist in payroll calculations, deductions, insurance coverage, wage garnishees and tax filings.
Maintain employee master file payroll records ensuring that they are up-to-date and accurate.
Prepare employee salary summaries of earnings, taxes, deductions, leave, retirement and benefits.
Complete mid and year end submissions to SARS by reconciling EMP201s and EMP501s.
Distribute IRP5s to all staff.
Address payroll related queries / requests from all employees.
Review and recommend improvements to existing payroll procedures.
Analyse payroll problems and provide appropriate resolutions.
Follow and enforce all statutory requirements.
Coordinate with HR and Finance teams to carry out payroll processing.
Assist in audit operations and implement audit recommendations.
Completion of UI.19 forms with Salary schedule and certificate of service attached.
Releasing of payslips.
Assist with Performance appraisals
Employee leave management
Keep abreast of company policies and tax legislation.
Month-End reporting to Department Managers.
Ad hoc payroll reports for finance and HR
Reconciling monthly third-party reports i.e., discovery health, Liberty, Gap Cover and Capital Alliance.
Confirmation of employment to third parties.
Online submission to third parties i.e., Liberty, Discovery Health.
Checking of clocking for all staff.
Distribution of pay registers to Management to confirm number of employees eligible for salary per month.
Requirements:
· Matric/ Grade 12 certificate
· Tertiary qualifications in Payroll or Finance (essential)
· MS Office with strong excel experience
· VIP Payroll Premier (essential)
· 5 years demonstrated payroll experience (essential)
· Strong administrative skills and business writing skills
· Perform full administration duties for the Payroll Department
· Numerical ability and data entry skills
· Ability to work systematically
· Ability to meet deadlines
· Ability to work well under a pressurized environment
· High level of confidentiality
· Attention to detail
· Computer proficiency
· Strong communication skills, both written and verbal
· Regulatory compliance
· Tax form filing
· Team Player
Ithemba Recruitment is an organisation that specializes in the placement of quality candidates in various industries.
We at Ithemba recruitment are “specialist generalists” we have the understanding that the we are able to recruit for a wide range of positions in various job functions that clients may require because we prefer to be seen as specialists for our clients needs and culture rather than specialists in a specific sector.
We feel that any position can be qualified by the correct understanding of people rather than what field they work in. We feel that by communicating effectively with candidates and having respect for their needs, requirements and time – we are able to form relationships and properly understand our candidates and the culture that they would fit into so as to service our clients’ needs more effectively. You could possibly classify us as “Versatilist”.
Whether you are in need of a new member of staff or as we like to call it "a new family member" or if you are in search of a new opportunity our consultants are ready to take your call.
