Job Description
Payroll Manager (UK & EU)
Department: Finance
Employment Type: Full Time
Location: Trimble Offices, Morley
Compensation: £55,000 - £62,000 / year
About the role:
As Payroll Manager, you’ll be the go-to expert for all things payroll at Vintage.com. You’ll take ownership of our end-to-end UK payroll processing and act as the key liaison for our international payrolls with responsibility expanding to any new territories we join.
This is a hands-on role where accuracy, structure, and strong stakeholder relationships truly matter. You’ll partner closely with Finance, HR, and Operations to make sure payroll runs like clockwork: compliant, timely, and stress-free for our teams.
If you love problem-solving, improving processes, and delivering a brilliant experience for colleagues, you’ll thrive here.
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Getting Started...
- Immerse yourself in our current payroll workflows.
- Build strong relationships with Finance, HR, and external payroll partners.
- Review existing payroll processes, controls, and documentation.
Establishing Your Impact…
- Take ownership of UK monthly payroll, ensuring accuracy and smooth delivery.
- Strengthen communication and coordination with our outsourced international payroll providers
- Identify quick wins to streamline payroll processing, data flow, and compliance.
- Provide clear updates and proactive problem-solving for key stakeholders.
Driving Excellence…
- Enhance payroll governance, documentation, and internal controls.
- Support readiness as we expand into new countries, including setup and oversight of outsourced payroll providers.
- Lead post-payroll reviews to identify improvements, risks, and opportunities.
- Become the trusted advisor for all things payroll, championing consistency and compliance across the organisation.
Key Responsibilities
Key Goals & Objectives:
- Deliver accurate, timely UK payroll every month with zero errors.
- Maintain full compliance with HMRC requirements, statutory reporting, and internal controls.
- Ensure effective oversight and communication with the Dutch payroll provider.
- Support the successful onboarding of payroll processes for any new countries we enter.
- Implement structured tracking for payroll changes, risks, and dependencies.
- Drive continuous improvement in payroll processes and cross-team workflows.
Key Responsibilities:
- Manage end-to-end UK payroll processing, including data preparation, validation, and reporting.
- Oversee outsourced Dutch payroll, ensuring accurate, compliant delivery each month.
- Coordinate with HR to ensure all payroll changes (new starters, leavers, benefits, allowances) are accurately captured.
- Maintain payroll documentation, controls, and audit-ready records.
- Process statutory payments (SMP, SPP, SSP) and ensure legislative compliance.
- Support payroll-related tax submissions, year-end activities, and audits.
- Partner with Finance on payroll journals, reconciliations, and variance analysis.
- Assist with payroll setup in new countries, including vendor onboarding and process definition.
- Respond to employee payroll queries with clarity and care.
- Identify and recommend process improvements to enhance accuracy and efficiency.
Skills, Knowledge and Expertise
Essential Skills & Experience:
- 5+ years’ payroll experience with strong UK and EU payroll expertise.
- CIPP Qualified, Full Member or above.
- Excellent understanding of UK and EU payroll legislation, statutory requirements, and compliance.
- Experience in implementing payroll platforms, with system and control improvements.
- Confidence working with payroll software, HR systems, and MS Excel.
- Strong numerical accuracy, attention to detail, and organisational skills.
- Excellent communication and stakeholder management abilities.
- A proactive mindset with a genuine interest in improving how payroll works end-to-end.
