Job Description

Reporting to the Controller and working closely with the CFO and Human Resources team, this role serves as the subject matter expert for all payroll-related functions while also supporting accounting operations, reconciliations, audits, and financial reporting activities.

This is an excellent opportunity for an experienced payroll professional with a strong accounting foundation who enjoys working cross-functionally and making a meaningful impact within a mission-driven organization.

What You'll Do:

Payroll Leadership

• Manage and oversee the full payroll cycle for approximately 140-150 employees on a semi-monthly basis
• Review and monitor employee timecards, approvals, missed punches, and payroll-related changes
• Ensure payroll accuracy and compliance with federal, California state, and local regulations
• Administer payroll-related deductions, garnishments, benefits, retirement contributions, leave programs, and tax reporting
• Partner closely with Human Resources on new hires, terminations, employee changes, and payroll-related inquiries
• Prepare payroll audits, quarterly reporting, reconciliations, and compliance documentation
• Serve as the primary payroll resource for employees, managers, and leadership

Accounting & Finance Support

• Prepare payroll-related journal entries and account reconciliations
• Assist with month-end close activities and financial reporting
• Support annual audits and special accounting projects
• Reconcile benefit invoices and retirement plan contributions
• Collaborate with Accounting and HR to strengthen internal controls and improve payroll processes

What They're Looking For:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 5+ years of accounting experience
• 2+ years of hands-on payroll processing experience
• Strong knowledge of California payroll laws and regulations
• Experience managing payroll compliance, taxes, garnishments, and employee benefits
• Experience preparing payroll journal entries and reconciliations
• Excellent communication and employee service skills
• Strong Excel and HRIS/payroll system experience
• Ability to work independently while collaborating across departments

Preferred Qualifications:

Paylocity experience
Nonprofit or educational institution experience
Experience with 403(b) retirement plans
Knowledge of FMLA, ADA, HIPAA, and workers' compensation administration

Why Join:

Newly created role with significant ownership and visibility
Direct partnership with senior leadership, including the CFO and Controller
Mission-driven organization with a collaborative culture
Primarily remote work environment with flexibility
Excellent healthcare benefits
Generous paid time off and holidays
403(b) retirement plan and employer contributions
Opportunity to help build and improve payroll processes during an exciting transition