Job Description

About Paragon Professional Services

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

About this position: Payroll ManagerLocation – El Paso, TX

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $100k

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

· Oversee Payroll Processing Manage the full payroll cycle for all facility employees, including calculating gross-to-net pay, processing bi-weekly or semi-monthly payrolls, handling direct deposits or checks, and ensuring timely and accurate payments.

· Ensure Compliance with Laws and Regulations Stay current on and enforce federal (e.g., FLSA for overtime in shift work, FICA, FUTA), state, and local payroll/tax laws, as well as agency-specific rules, union contracts (common in corrections for officers), and public employee retirement systems (e.g., PERS or similar). Handle special considerations like overtime for 24/7 coverage, hazard pay, or shift differentials.

· Manage Time and Attendance Supervise collection, verification, and entry of timekeeping data (often from systems like Kronos or similar in secure facilities), including tracking overtime, leave accruals (vacation, sick, compensatory time), holidays, and shift assignments. Resolve discrepancies from timesheets or electronic systems.

· Handle Deductions, Benefits, and Withholdings Administer voluntary and involuntary deductions (taxes, retirement contributions, garnishments, union dues, health/life insurance premiums), manage employee benefits enrollment/changes, and ensure accurate reporting/payments to vendors or agencies.

· Prepare Reports and Reconciliations Compile and submit payroll-related reports, including earnings summaries, tax deposits, W-2s, quarterly/annual filings, general ledger postings, and audit-supporting documentation. Reconcile payroll accounts, investigate/resolve errors, and maintain accurate financial records.

· Supervise Payroll Staff and Systems Hire, train, supervise, and evaluate payroll specialists or clerks. Oversee payroll software/systems, implement updates or enhancements, maintain data security (critical in secure detention environments), and develop procedures for efficiency and accuracy.

· Resolve Issues and Provide Support Investigate and correct payroll errors, respond to employee/supervisor inquiries about pay, deductions, or leave, process adjustments (e.g., terminations, promotions, transfers), and coordinate with HR, finance, and department heads.

· Maintain Records and Audits Ensure proper record retention for payroll documents per legal requirements. Support internal/external audits, prepare for reviews, and implement controls to prevent fraud or errors.

· Additional Context-Specific Tasks in Detention Settings Coordinate with facility HR or administration on unique aspects like payroll handling of any incentive/special pays. Ensure processes accommodate high-security protocols for data access and confidentiality.

Required (Minimum Necessary) Qualifications

· Education Requirements: Bachelors’ Degree

• Level of Experience Requirements: Experience in Processing Payroll for operations of more than 500 employees

• Not currently employed by federal agency/active-duty military

Knowledge, Skills, Abilities, and Other Characteristics

• Extensive knowledge of payroll functions — Including full-cycle processing, wage calculations, deductions (taxes, benefits, garnishments, union dues), internal controls, balancing, reconciliations, and year-end reporting (e.g., W-2s, 1099s).
• In-depth understanding of federal, state, and local payroll/tax laws — FLSA (especially overtime/exemptions for public safety employees), FICA, FUTA, state withholding, IRS regulations, and compliance requirements for government entities.
• Public sector and corrections-specific regulations — Union contracts (e.g., for sworn detention deputies/correctional officers), shift differentials, hazard pay, compensatory time, PERS/OCERS or similar retirement systems, civil service rules, and agency-specific policies in detention/law enforcement settings.
• Timekeeping and attendance systems — Knowledge of systems like Deltek or ADP, or similar for tracking complex schedules (rotating shifts, overtime in 24/7 operations), leave accruals, and resolving discrepancies from secure facility environments.
• Payroll software and technology — Proficiency in enterprise systems (e.g., integrated HR/payroll platforms used in counties), Excel for analysis/reconciliations, and data security protocols (critical in high-security detention contexts).
• Benefits and deductions administration — Health/life insurance, retirement contributions, voluntary/involuntary deductions, and coordination with vendors or public employee benefit programs.
• Audit, reporting, and record retention — Requirements for internal/external audits, quarterly/annual filings, and maintaining confidential records per legal standards
• Analytical and problem-solving skills — Identify/resolve payroll discrepancies, interpret complex rules (e.g., overtime for uniformed staff), perform reconciliations, and conduct root-cause analysis for errors.
• Organizational and time management skills — Handle tight deadlines (bi-weekly payroll cycles), prioritize tasks under pressure, and manage multiple competing priorities in a regulated environment.
• Attention to detail and accuracy — Ensure error-free processing to avoid costly corrections, compliance issues, or employee dissatisfaction.
• Supervisory and leadership skills — Train, supervise, evaluate payroll staff/clerk teams; provide guidance on procedures; and foster a collaborative team environment.
• Communication skills — Verbal and written proficiency to explain payroll matters to employees, supervisors, HR, finance, union reps, or auditors; respond to inquiries clearly and professionally.
• Technical proficiency — Use payroll/HRIS software effectively, generate ad-hoc reports, and adapt to system updates or integrations.
• Interpersonal and customer service skills — Build trust when handling sensitive/confidential pay information; resolve escalated issues diplomatically.

· Abilities (Innate or developed capacities) Preferred

• Ability to maintain confidentiality and integrity — Handle sensitive employee data (salaries, deductions, personal info) with discretion in a secure, high-stakes setting.
• Ability to work under pressure and meet strict deadlines — Process payroll accurately and on time, even during high-volume periods or audits.
• Ability to interpret and apply complex regulations/contracts — Adapt to changes in laws, union agreements, or agency directives (e.g., special pays for detention staff).
• Ability to lead and motivate a team — Supervise staff, delegate tasks, and ensure consistent compliance.
• Ability to perform mathematical calculations accurately — Quickly and precisely compute wages, taxes, overtime, and deductions.
• Ability to adapt to secure environments — Work within protocols for data access, physical security, and confidentiality typical in detention facilities.

Preferred

· N/A

Supervisory Responsibilities

· This position will have supervisory responsibilities. You may delete this line if it does not apply to the job.

DOT Covered/Safety-Sensitive Role Requirements

· This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. You may delete this line if it does not apply to the job.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.