Job Purpose

To support the payroll and HR team in the preparation,
verification, and administration of payroll processes while ensuring accuracy,
proper documentation, and compliance with statutory and organizational
requirements.

Key Duties and Responsibilities

• 
  Assist
  in the preparation and processing of payroll in accordance with
  established timelines and procedures.
• 
  Review
  and verify employee payroll data including names, pay rates, bank details,
  tax numbers, and statutory information (SHIF, NSSF, etc.).
• 
  Support
  the processing of payroll changes such as promotions, transfers, salary
  adjustments, and new hires.
• 
  Assist
  in verifying payroll inputs received from supervisors and ensure accuracy
  before processing.
• 
  Help
  identify and report payroll discrepancies and assist in resolving them
  with relevant stakeholders.
• 
  Assist
  in the preparation and distribution of payslips to employees.
• 
  Support
  the preparation of payroll reports for management review and approval.
• 
  Assist
  in verifying statutory and third-party deductions including PAYE, NHIF,
  NSSF, SACCO contributions, and other authorized deductions.
• 
  Maintain
  accurate and systematic filing of payroll records and documentation.
• 
  Respond
  to basic employee payroll queries and escalate complex issues where
  necessary.
• 
  Provide
  payroll-related data to HR and authorized stakeholders when required.
• 
  Ensure
  compliance with payroll policies, procedures, and applicable statutory
  regulations.

Requirements

Qualifications and Requirements

• 
  Diploma
  or Bachelor’s Degree in Accounting, Maths, Statistics,Finance, Business
  Administration, or a related field.
• 
  Basic
  knowledge of payroll processes and statutory deductions is an added
  advantage.
• 
  Proficiency
  in MS Office, particularly Excel.
• 
  Strong
  attention to detail, confidentiality, and good organizational skills.