Job Description

RESPONSIBILITIES:

Payroll / Reporting / HRIS / Analytics

• Process and audit bi-weekly payroll utilizing HRIS software, ensuring accuracy of earnings, deductions, and employee data.
• Ensure payroll processing complies with applicable federal, state, and company requirements, including wage and hour rules, deductions, and reporting.
• Review, reconcile, and validate payroll data prior to processing, including timekeeping, PTO, benefit deductions, and compensation changes.
• Maintain payroll, HRIS, and employee data records; perform reconciliations and ensure accuracy of employee status, compensation, benefits, and reporting fields.
• Generate payroll, benefits, compensation, census, and headcount reports as needed to support HR, Accounting, and leadership.
• Maintain primary responsibility for HRIS data integrity, payroll setup, benefit deductions, and reporting accuracy.
• Create and maintain complex spreadsheets, logs, and tracking tools used for payroll, benefits, compensation, and reporting.
• Analyze payroll, benefit, and HRIS data to identify discrepancies, trends, and reporting needs, and support audits, reporting, and business decisions.
• Process employment verifications, unemployment claims, and related documentation.
• Ensure accurate processing of final pay, adjustments, and special payroll transactions.
• Support internal and external audits related to payroll, benefits, and HR records.
• Respond to employee and manager questions related to payroll, benefits, and HRIS in a timely and professional manner.

Compliance

• Prepare and support annual and periodic reporting including 1095, 5500, EEO-1, workers compensation, unemployment, and other required filings.
• Assist with benefits census reporting and 401(k) data submissions.
• Administer and track employee leave programs, including FMLA and other protected leaves, ensuring compliance with applicable laws; coordinate documentation with the HR Coordinator, with final determinations made in consultation with the CHRO.
• Serve as primary HR contact for payroll, HRIS, benefits, and leave-related compliance; maintain required records and lead preparation for internal and external audits.
• Ensure compliance with company policies and applicable federal, state, and company requirements related to payroll, benefits, leave, and employee data.
• Maintain data required for ACA tracking and reporting, including eligibility and measurement periods.
• Collaborate with the CHRO on HR initiatives, reporting, and compliance matters.

Benefits Administration

• Administer employee benefit programs, in coordination with the HR Coordinator for documentation and employee support, including enrollments, changes, reporting, invoice reconciliation, and renewal support.
• Work with brokers, carriers, and HRIS to maintain accurate benefit records and payroll deductions.
• Lead the annual open enrollment process in coordination with the benefits broker, including planning, communication, system configuration, and reporting.
• Coordinate with the benefits broker to organize annual benefits meetings, health fair, and related employee benefit initiatives.

HR Systems

• Maintain HRIS (UKG preferred) including employee records, payroll setup, reporting, and system data integrity.
• Create reports and data exports from HRIS for payroll, accounting, and management use.
• Troubleshoot HRIS issues and coordinate with system support as needed.
• Ensure data accuracy across payroll, benefits, and HRIS systems.

Billing

• Review and verify payroll and benefit-related billings; assist with journal entries, reconciliations, and related reporting.
• Maintain tracking spreadsheets related to compensation, benefits, and employee data.

General

• Consult with the CHRO on complex payroll, leave, compliance, or employee data matters; maintain strict confidentiality of sensitive information.
• Coordinate workflow with the HR Coordinator to ensure accurate onboarding, employee data updates, payroll, benefits, and reporting.
• Support HR initiatives, reporting projects, and process improvements as assigned.

JOB REQUIREMENTS:

• 3–5 years experience in payroll, HRIS, benefits, or related analytical HR/finance role required
• Strong analytical ability and attention to detail required
• Advanced Excel skills required, including formulas, pivot tables, and data analysis
• Experience with HRIS / payroll systems required (UKG preferred)
• Experience with payroll processing, reporting, or reconciliations strongly preferred
• Experience supporting audits, reporting, or compliance filings preferred
• Ability to work with confidential data and meet strict deadlines
• Strong organizational and problem-solving skills
• Ability to manage multiple priorities in a deadline-driven environment

PHYSICAL REQUIREMENTS:

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion.
• May occasionally lift and/or move up to 30 pounds.

All employees will support the organization’s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration and innovation, respect, commitment to the community, accountability and ownership.