Job Description

Long-term employment with opportunities for growth.

We offer excellent benefits including:

401(K) Retirement Saving Plan w/ Employer Match
Medical, Dental & Vision insurance
Tuition Reimbursement
Life Insurance
Supplemental Medical Coverage
Paid Time Off
Parental Leave
Paid Holidays
Employee Assistance Program
Flexible Spending Accounts

This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis on compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

Strong mathematical and logic skills to include number knowledge, counting, computation, and reasoning utilizing algebraic expression.

Ability to perform payroll functions within two months of employment upon completion of on-the-job training.

Intermediate to Advanced skills in programs such as MS Word, Excel, and Outlook (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)
Must have intermediate to advanced communication skills (speak, read, and write) in English in a business environment in order to communicate at different levels throughout the organization and with exterior organizations, etc.
Must have the ability to speak, read, and write in Spanish.

Possess organizational and time management skills with the ability to prioritize and be detail-oriented
Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
Ability to work independently with limited supervision, multi-task, and possess strong initiative
Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees
Ability to think logically, establish and follow procedures, instructions and make sound decisions
Ability to exercise independent judgment within established systems and procedures
Ability to work extended hours, holidays, and/or weekends as needed

Preferred

Three (3) years of current experience working with payroll at a mid-to-large sized company.
Knowledge of State and Federal guidelines pertaining to payroll.
Experience working with ADP system, Access, PowerPoint, and/or Publisher

DUTIES AND RESPONSIBILITIES:

Primary

Assist with the processing of payroll (time and attendance) activities.
Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.
Prepare spreadsheets for payroll review process.
Process payroll adjustments, and audit bi-weekly payroll closing files
Complete verification of employment requests.
Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories as needed

Assist and support HR and upper management to ensure that policy is applied consistently

Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.

Secondary

Stay abreast of and changes in applicable payroll laws

May assist with managing employee personnel records
May assist employees with health and wellness benefits program which includes health, dental, short and long-term disability, and 401k plan, as well as assist coordinating company events.

Provide coverage in the Executive office and Reception as needed
Perform additional related duties as assigned

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit and use his/her fingers
The employee frequently is required to talk and/or hear
The employee is interchangeably required to sit, stand, and walk
The employee must occasionally lift and/or move up to 10 pounds
Ability to communicate (read and write) effectively in a business environment
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

SAFETY REQUIREMENTS:

Report safety hazards
Immediately report incidents involving injury, illness, or property damage
Wear protective PPE (Personal Protective Equipment) as instructed or necessary
Comply with all company safety policies, procedures, and rules
Refuse any unsafe task or operation
Participate in safety meetings and training
Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the Payroll Team Lead and Senior HR Manager and indirectly to the HR Director. This position does not exercise supervision over any position.

CONDITIONS:

Indoors office, controlled temperature environment.
The noise level in the work environment is usually moderate due to telephones and employees that approach the department.

DISCLAIMER:

We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

About Seaboard Marine

Seaboard Marine is a world-class ocean carrier with shipping services between North America, the Caribbean Basin, Central and South America. With a fleet of nearly 30 vessels and over 60,000 dry, refrigerated, specialized containers and related equipment, Seaboard Marine provides cargo shipping services between 30 countries in the Western Hemisphere. In addition, Seaboard Marine’s operations include terminals at PortMiami and the Port of Houston.

Domestically, Seaboard Marine calls multiple ports along the Gulf coast and the east coast of the United States. At PortMiami, Seaboard Marine operates a 90 acre facility with state-of-the-art security and a fleet of terminal equipment capable of handling a wide range of cargo. At the Port of Houston, Seaboard Marine operates a 62-acre cargo terminal facility with over 690,000 square feet of on-dock warehouse space to store bagged grains, resins, and other cargoes. Regularly scheduled vessel calls are also made in Newark, New Jersey; Brooklyn, New York; Philadelphia, Pennsylvania; Wilmington, North Carolina; Savannah, Georgia; and New Orleans, Louisiana.

At Seaboard Marine, we are committed to providing efficient service. Our network of offices and agents throughout North America, Latin America, and the Caribbean Basin maximizes fleet utilization for both northbound and southbound cargo. Our full-service intermodal capabilities allow for seamless truck or rail cargo transport to and from our U.S. ports. We understand the importance of frequent and reliable services in the shipping industry, and our operations are designed to offer customers the convenience of coordinating manufacturing schedules to maintain cost-efficient inventory levels. We strive to cultivate a partnership with our customers, offering one of the most effective and efficient levels of service available in the industry.

Industry

Transportation & Logistics

Company Size

1,001-5,000 employees

Headquarters

Miami, Florida

Year Founded

1983

Website

seaboardmarine.com

Social Media

Payroll Coordinator (Bilingual)

Job Description

About Seaboard Marine