Job Description

Position: Payroll Coordinator

Reports to: Treasurer / CFO

Employment Status: Regular/Full-time

Status: Exempt

Contract Days: 260

Description:

We are looking for a Payroll Coordinator to manage all payroll activities and ensure timely, accurate payment of employee wages. The payroll coordinator will collect all necessary information and documents, compute wages, and investigate and resolve payroll issues or discrepancies.

To be successful as a payroll coordinator, you should be able to efficiently coordinate payroll tasks and strictly follow company policies and legal regulations. An outstanding payroll coordinator should also possess strong people skills.

Essential Functions:

• Collecting and verifying employee and timekeeping data
• Computing wages, deductions, commissions, benefits, etc.
• Reviewing computed wages to ensure accuracy
• Issuing and distributing paychecks
• Updating payroll information for promotions, transfers, terminations, and new hires
• Recording and maintaining employee records and payroll transactions
• Preparing statements reflecting earnings, taxes, and deductions
• Answering questions and resolving issues regarding payroll
• Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws
• Preparing payroll reports for management and auditing purposes
• Prepares bi-monthly payroll, including direct deposits
• Processes all deduction checks (credit union, garnishments, union dues), payment of taxes, and retirement. Electronically submits payment for taxes and Medicare
• Processes all substitute, period substitute, and supplemental pay. Compiles leave and absences for each employee
• Files monthly reports with SERS and STRS and prepares refund requests. Verifies service credit for former employees
• Prepares annual salary (contract) notices, W-2s, and 1099s
• Enters all receipts and purchase orders into the computer
• Enter data to pay all vendor bills. Verifies check register to calculator tape listing of bills, prints and mails checks
• Balances accounting and payroll systems monthly. Prepares reports for all principals, department heads and student advisors
• Reconciles paid checks in computer for month-end balancing to bank statement. Prints outstanding check registers
• Prints all computer reports for month, quarter, and year-end
• Process employment verifications
• Encumbers all purchase orders
• Perform other duties as assigned

Required Knowledge, Skills, and Abilities:

• Degree in accounting, finance, or a related field preferred
• 2-5 years of experience in payroll administration
• Good working knowledge of accounting practices and tax laws
• Proficiency in Microsoft Office, payroll systems and database software
• Excellent communication skills, both verbal and written
• Organizational and time management skills
• Ability to maintain strict confidentiality
• Strong attention to detail
• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Proficiency in math
• Knowledge of accounting practices and procedures
• Ability to be flexible and adapt to changing situations
• Ability to prioritize and meet deadlines

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent must follow instructions and perform the duties required by the incumbent's supervisor or appointing authority.

About US

The Garfield Heights City Schools proudly serve the students and families of the City of Garfield Heights. Located in Cuyahoga County in Northeast Ohio, our District proudly serves approximately 2,700 students with more than 200 educators, most of whom hold advanced degrees.

Garfield Heights City Schools includes three elementary schools: William Foster Elementary, serving Pre-K through Grade 1; Elmwood Elementary School, serving Grades 2�3; and Maple Leaf Elementary School, serving Grades 4�5. The District also includes one middle school serving Grades 6�8 and one high school serving Grades 9�12.

As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.

The Garfield Heights City Schools pride themselves on providing a rigorous and comprehensive Pre-K through 12th-grade educational curriculum focused on student success, college and career readiness, leadership, diversity, and community engagement. In addition to strong academic programming, the District offers a wide range of extracurricular and enrichment opportunities designed to support the whole child.

Students throughout the District have opportunities to participate in competitive athletic programs, student leadership organizations, and an award-winning arts department. Garfield Heights City Schools proudly offers a strong sports program featuring numerous middle school and varsity athletic teams that promote teamwork, discipline, and school pride. The District's acclaimed performing arts programs include Music Express, marching band, choir, theater, and additional music opportunities that consistently showcase student talent and creativity at the local, regional, and state levels.

Through academics, athletics, arts, and community engagement, Garfield Heights City Schools remains committed to preparing students for lifelong success both inside and outside the classroom.

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.

Application Deadline: Until the position has been filled.

To Apply: Online