Job Description

Payroll Coordinator Number of Openings:1Division:CorporateFull/Part Time/Casual:Full TimeProgram:FinanceRegular/Temporary:PermanentLocation:Dundas ONUnion:Non-unionHours of Work:Days
8am-4pm / 8:30am-4:30pm
* Average 75 hours bi-weeklyPosting Date:May 7, 2026Closing Date:Until FilledWages:$36.87-$43.37 per hour
Dependent on experienceFrench Language Skill Requirement:N/AThis posting is for a current vacancy.
Coordinator – Payroll (C-P) provides payroll expertise and is responsible for overseeing, coordinating, collecting, verifying and processing corporate level bi-weekly payroll (including government remittances), as well as year end and month end pay related requirements. This role processes wage/employment status changes. The C-P is responsible for maintaining, developing, and providing various payroll and/or staff reports, and ensuring that staff information is entered and maintained accurately in human resources information /payroll systems.

The Coordinator – Payroll engages as a business partner in continuous improvement efforts to create an efficient and effective corporate payroll function. This role acts as a collaboration point between organizational Human Resources and Finance needs. The C-P requires a strong attention to detail, interpersonal skills, and knowledge of legal requirements as related to payroll.

This role supports the Payroll Supervisor and Manager – Finance through the provision of support and information as needed for the smooth operations of both functions. The C-P supports both pre and post collective bargaining efforts from a payroll perspective. This role may act as the first point of contact for SJHC Managers who have payroll, collective agreement or legal questions.

The C-P works collaboratively with all SJHC leadership on payroll matters as they relate to their direct reports. This role also supports Programs Assistants through payroll coaching and support. The C-P works closely with various Human Resources team members where there are payroll requirements.

CORE DUTIES AND RESPONSIBILITIES

Serve as the subject matter expert on payroll functions.
Manage payroll processing and ensure timely electronic payments to employees.
Compile payroll data, complete reports, and maintain accurate records.
Maintain staff motivation and commitment to payroll objectives.
Respond to payroll-related inquiries from internal staff and external stakeholders (e.g., Service Canada, Canada Revenue Agency, collection agencies).
Act as the Primary Officer for Service Canada for issuing Records of Employment.
Liaise with the payroll service provider to maintain the payroll software system.
Ensure legal compliance in payroll activities and resolve related issues.
Maintain and configure the payroll software system for pay periods, employee data, wage scales, and leaves, and other employee entitlements.
Manage year-end rollovers, including premium updates, pay periods, and accounting cycles.
Resolve payroll discrepancies and ensure payroll is balanced.
Assist in updating payroll policies and procedures.
Stay current with federal, provincial, and local legislation.
Maintain professional knowledge through workshops and industry resources.
Interpret and apply collective agreements and employment standards.
Collaborate with HR members to ensure accurate wage assignments, benefits, and deductions.
Maintain payroll import spreadsheets.
Coordinate multiple projects independently and as part of the Finance Team.
Oversee year-end processes: T4s, T4As, T2200s, WSIB, EHT, and Receiver General reconciliations.
Work with the other Finance Team members to balance payroll accounts and allocate to the general ledger.
Take ownership of professional development and complete mandatory training.
Maintain confidentiality of payroll and HR information
Coordinate special payroll functions such as garnishments, lump sum payments, termination payments
Continuous improvement initiative within the payroll functions in line with corporate strategic initiatives
Provide both pre- and post-collection bargaining support to SJHC Bargaining Team, process changes in pay system in line with changes resulting from bargaining activities
Engage as a first point of contact for staff or managers with collective agreement, legal or other related payroll items
Coaching / mentoring others in payroll best practices
Perform other duties as assigned.

CORE COMPENTENCIES

Regularly demonstrates our mission, vision and values:
1. Support compassionate care, faith and diversity
2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
Ability to work collaboratively with others; sharing expertise and drawing on the expertise of others
Actively promotes a healthy, supportive and inclusive work environment
Proactively contributes to initiatives, supporting and encouraging positive change
Ability to engage in effective problem solving, possess logic and analytical thinking
Skilled at thinking about creative solutions to complex problems
Solid team-based approach to everyday work activities
Superior communication skills both verbal and written, with an excellent customer service mind set
Foster positive relationships with management and unionized staff.
Positive and professional, with a “can do” attitude
Willingness to regularly go the extra mile and actively support co-workers
Willingness to learn and mentor with senior staff members
Maintaining on-going compliance with corporate policies and procedures, health and safety regulations, and relevant external standards
Participating fully in both internal and external training requirements
Participating fully in corporate quality initiatives
Ensure compliance with SJHC policies and health and safety standards.
Maintaining the privacy and confidentiality of all personal health records (including both client and personnel), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)

QUALIFICATIONS:

Graduate of college or university level business studies, required
Canadian Payroll Certification (Payroll Compliance Professional (PCP)-National Payroll Institute), required
Minimum 5 years of progressive payroll experience, required
Experience in a multi-union environment, required
Proficient in MS Outlook, Office 365, Teams, and Excel, required
Strong understanding of Quadrant software, preferred
Understanding of WorkDay software, an asset
Working knowledge of payroll accounting principle, an asset
Experience with Macros, an asset
Intermediate knowledge of employment legislation and legal frameworks, required

St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.

If you require any accommodation during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

About St. Joseph's Home Care

Since 1921 St. Joseph’s Home Care has provided high quality, values-based home and community services in a spirit of compassion and dedication. We have evolved from a nursing agency to offering a much broader range of services and our steadfast commitment to delivering exemplary client-focused care to the Hamilton community continues. Our efforts to live our quality promise were rewarded in 2014 when SJHC achieved Accreditation with Exemplary Standing.

Facebook: https://www.facebook.com/StJosephsHomeCare/

Industry

Healthcare & Social Services

Company Size

51-200 employees

Headquarters

Dundas, CA

Year Founded

1921

Website

stjosephshomecare.ca

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