Job Description

The Opportunity

We have an exciting opportunity for a skilled Payroll Coordinator to join Walbridge. In this role you will perform payroll procedures that require policy interpretation, make changes to employee information, resolve discrepancies, and clarify procedures for employees, supervisors, managers, and others. This role will require you to manage the maintenance of various payroll records, ensure compliance, and managing benefits.

Location

You will be located at the Corporate Office in Detroit, MI.

Responsibilities

Your Key Responsibilities

• Payroll Processing: Accurately process salaried and hourly payroll for union and non-union employees on a weekly/bi-weekly basis and ensuring timely and accurate distribution of payroll checks and electronic payments.
• Data Entry and Maintenance: Input hours worked, new hires, terminations, and changes in employee information into the payroll system, along with maintaining and updating payroll records, including attendance, earnings, deductions, and taxes.
• Compliance: Ensure payroll transactions comply with laws and stay updated on changes in payroll laws and regulations.
• Issue Resolution & Verifications: Address payroll discrepancies, process manual checks for special payments, verify employment, and process unemployment claims.
• Customer Service: Respond to employee inquiries; handle shortages and layoffs.
• Reporting: Prepare payroll reports; submit union fringe benefit reports.
• Benefit Administration: Manage employee benefits and deductions; process wage withholding orders.
• E-Verify: Enter I-9 information into E-Verify and maintain compliance with program guidelines.
• Special Projects: Assist with special projects and initiatives related to payroll and HR as needed, including preparing monthly per diem/travel spreadsheets and obtaining project management approval for payments to be processed on the 1st of each month.

Qualifications

To qualify for the role, you must have

• A high school diploma or equivalent education and experience.
• Two or more years of Payroll experience.
• Excellent math, data organization, and multitasking skills.
• Working knowledge of MS Office (Word, Excel, Outlook).
• Ability to maintain confidential information.
• Strong organizational skills and attention to detail with the ability to multi-task.
• Strong customer service skills and problem resolution skills.

Ideally, you’ll also have  

• Experience in a union, construction industry environment.
• Experience updating travel allowances and per diems.

• Knowledge and experience with interpreting economic provisions of collective bargaining agreements preferred.
• Ability to work independently or within a team atmosphere.

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EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.