Job Description

Payroll Coordinator

Seeking a professional to fill a Payroll Coordinator role in supporting a thriving multi-state retail company. In this dynamic and challenging environment, you will collaborate with managers, team members and governmental agencies to ensure all related processes are managed in a timely fashion. The ability to build relationships, exercise good judgment, to work individually and with other team members is critical in this role.

About the Position:

This position will process payroll related transactions with other team members for over 12,000 employees on the bi-weekly schedule. This role ensures compliance with federal, state, and local regulations while maintaining confidentiality and accuracy in payroll records. The Payroll Coordinator serves as a point of contact for payroll-related inquiries and supports HR and Finance when needed. This role will serve as additional support for the Payroll Manager when needed.

Responsibilities

• Process payroll for multiple processing groups accurately and in a timely fashion.
• Assist Payroll Manager with tasks when requested.
• Enter employee wage attachment/garnishment data and process accurately and in timely
• Collaborate with governmental and other agencies to verify employee information correctly.
• Collaborate with HR, Benefits, and other departments when needed.
• Research and respond to employee and manager inquiries in a timely manner.
• Research direct deposit issues.
• Prepare manual payments when needed.
• Prepare adjustments and process related refunds.
• Research and enroll employee pay card accounts when necessary.
• Mail pay cards to stores when requested.
• Support year-end processes including W-2 preparation and inquires.

Knowledge

As a Payroll Coordinator, you should possess good working knowledge and demonstrate an ability to utilize systems, tools, and procedures to accomplish the job.

Qualifications

• Associate’s or Bachelor’s degree in accounting, business administration, or related field (or equivalent experience).
• 2–4 years of payroll processing experience, preferably in a multi-state environment.
• Familiarity with federal and state wage and hour laws.
• Excellent attention to detail and organizational skills.
• Strong analytical, problem-solving, and communication abilities.
• Knowledgeable in Microsoft Office and general accounting practices.
• Ability to oversee confidential information with discretion.