Job Description
JOB TITLE: PAYROLL CLERK
The Payroll Clerk is to provide payroll and benefits support and ensure the prompt and accurate processing of all payroll related transactions.
PREFERRED QUALIFICATIONS:
- Minimum of three (3) years payroll processing experience.
- MSBO payroll certification or willingness to pursue certification.
- Type 50 words per minutes, including statistical typing.
- Pass District payroll test.
- Prior experience with District and RESA computer systems, specifically SMART.
- Strong experience in Excel.
PREFERRED SKILLS:
- Ability to maintain strict confidentiality.
- Ability to relate well with other people.
- Ability to multitask.
- Consistent background of minimal financial errors.
MAJOR DUTIES AND RESPONSIBILITIES (May include but not be limited to):
- Receive, maintain, record and process wage and salary information of all employees for the production of payroll executed through a computer program.
- Receive and compute all deductions for income tax, ORS retirement, insurance, annuities/403b, etc., including preparing necessary reports and checks for deductions in a timely manner.
- Maintain a record of salaries, wages, hours worked, payroll deductions, authorized voluntary contributions and dependency records for all personnel.
- Prepare all tax forms relating to payroll.
- Accurately apply contractual controls over payroll; refer and review irregularities and conflicts with Directors of Finance/Human Resources.
- Maintain all payroll registers and related payroll documentation for record-keeping purposes and provide such information to auditors, as required.
- Verify all amounts before and after checks are computer processed.
- Compute wage reports for retirement, unemployment compensation, etc.
- Assist in handling unemployment claims.
- Daily review of certified substitute requests and follow-up in absence reporting system; reconciliation of substitute payroll.
- Participate in weekly team meetings with human resources dept.
- Perform other tasks as assigned by the Director of Finance.
