Job Description

Payroll & Budget Manager

Department: Finance

Employment Type: Full Time

Location: Romania

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Payroll & Budget Manager will oversee payroll coordination, budgeting, and cost monitoring for all offshore offices supporting U.S. operations.

These offices operate as delivery centers funded by U.S. entities. The role will ensure accurate payroll oversight, effective budget planning, and transparency of labor and operational costs across all non-U.S. locations (Moldova, Romania & India). The position will act as the main financial coordination point between offshore offices, Finance department & US Head office.

Key Responsibilities

Payroll Oversight
· Coordinate payroll processes across all offshore offices
· Ensure payroll accuracy, timeliness, and compliance with local regulations
· Monitor payroll-related expenses and labor cost trends
· Work closely with HR and accounting teams to ensure proper payroll reporting

Budgeting & Financial Planning
· Prepare and maintain budgets for offshore offices
· Track budget utilization and monitor spending against approved budgets
· Support forecasting and financial planning processes

Cost Control & Reporting
· Monitor operating expenses and labor costs across locations
· Prepare periodic financial reports and variance analysis
· Identify opportunities for cost efficiency

Workforce & Headcount Planning
· Track headcount and workforce cost trends
· Support workforce planning aligned with operational needs
· Monitor cost per employee and staffing efficiency

Compliance & Controls
· Ensure adherence to financial policies and internal controls
· Support internal audits and documentation related to payroll and expenses

Cross-Office Coordination
· Act as the main finance contact for offshore offices regarding payroll and budgeting matters
· Work with Office Managers on financial planning and expense monitoring
· Support the standardization of financial processes and reporting

Skills, Knowledge and Expertise

· Strong knowledge of budgeting, forecasting, and financial analysis
· Understanding of labor cost management, headcount planning, and cost control
· Ability to analyze budget vs actual performance and identify financial risks or inefficiencies
· Strong Excel and financial modeling skills
· Experience working with ERP systems (NetSuite or similar)
· Ability to coordinate with multiple offices and cross-functional teams
· Strong organizational and communication skills
Fluent English (written and spoken)
· 5+ years of experience in Finance, Financial Planning & Analysis (FP&A), or Controlling· Experience managing budgets, financial forecasts, and cost monitoring· Experience working with multi-entity or international operations is preferred· Experience overseeing payroll processes and labor cost management· Previous exposure to service delivery organizations or cost center management is a strong advantage· Experience working with ERP systems and financial reporting tools
· Professional certifications such as ACCA, CIMA, CFA, or equivalent are considered a strong advantage

Working schedule: 3PM-11PM RO Timezone.

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Medical Insurance (MedLife) – subject to successful completion of the probation period;
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.