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  Prepare timesheets in conjunction with Supervisors for payroll input
• 
  Gather and collate payroll data with supporting documentation
• 
  Process payroll changes and ensure all required authorisations are obtained
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  Check payroll entries, process payroll, and submit for approval
• 
  Prepare payroll schedules and EFT documentation
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  Upload payroll data onto the payroll management system
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  Reconcile payroll accounts to the General Ledger monthly
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  Handle employee payroll queries professionally and timeously
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  Prepare IRP5 submissions within SARS deadlines
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  Distribute IRP5 certificates annually
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  Ensure payroll compliance and accuracy at all times

• 
  Monitor Eco-Time reports and absenteeism daily
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  Review and reconcile monthly timesheets
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  Maintain accurate employee attendance records
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  Support and assist employees with Eco-Time and ESS queries
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  Process and authorise leave requests
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  Reconcile attendance registers against payroll data
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  Investigate and resolve leave discrepancies

• 
  Coordinate onboarding and pre-employment documentation
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  Arrange interviews and HR-related meetings where required
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  Register new employees on Eco-Time
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  Manage employee onboarding administration
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  Ensure terminations are processed accurately and timeously
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  Assist employees with benefit-related onboarding and exit processes

• 
  Prepare and maintain employee files
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  Ensure all payroll and HR records remain accurate and up to date
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  Maintain organised payroll and HR filing systems
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  Ensure confidentiality of employee information at all times

• 
  Manage canteen deductions and payroll-related adjustments
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  Process savings and loan administration
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  Reconcile loan applications and payroll deductions
• 
  Update payroll and banking spreadsheets
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  Assist employees with related payroll queries

• 
  Prepare monthly HR and payroll reports
• 
  Assist with Employment Equity and BBBEE reporting
• 
  Prepare payroll information for budgeting and audits
• 
  Support financial year-end reporting requirements

• 
  SARS
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  Pension Funds
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  Medical Aid
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  Maintain accurate compliance documentation and filing

• 
  Assist with employee queries and HR administration
• 
  Support the HR Director and HR team with operational tasks
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  Maintain HR calendars, notices, and employee communication
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  Assist with onboarding administration
• 
  Support employee engagement and HR coordination activities

Requirements

• 
  3–5 years’ payroll administration experience
• 
  Extensive Premier VIP experience (non-negotiable)
• 
  HR administration exposure
• 
  Strong payroll reconciliations and compliance experience
• 
  Experience with PAYE, ESS, and Eco-Time
• 
  Strong Excel skills including:
• 
  Formulas
• 
  Pivot tables
• 
  Reconciliations
• 
  Reporting
• 
  Experience in an operational or manufacturing-type environment
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  Strong administrative and organisational ability
• 
  Excellent attention to detail
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  Ability to work accurately under pressure and within strict deadlines
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  Ability to work independently and take ownership
• 
  Strong interpersonal and communication skills
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  Ability to deal professionally with confidential employee matters
• 
  Diploma or qualification in Payroll, HR, or Finance advantageous

• 
  Professional and emotionally mature
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  Approachable and service-driven
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  Dependable and proactive
• 
  Adaptable to changing processes and systems
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  Team-oriented while still able to work independently
• 
  Comfortable engaging with employees across all levels of the business