Job Description

Payroll and Finance Coordinator – Aged Care Sector | 0.9 FTE - 67.5 hours per fortnight | Workplace: On Site | Permanent Part Time | $51.00 + Super per hour

What You’ll Get in Return:

You’ll work for a well-known and respected aged care provider in the South West, this role offers a
competitive hourly rate and benefits package:

• A family-orientated organisation that values work-life balance.
• To foster a sense of pride and unity among our employees uniforms are provided.
• Work for an organisation that demonstrates true commitment to creating a positive and
  empowering culture.
• Our office locations have free onsite parking and are close to public transport.
• NFP salary packaging options – use some of your salary for everyday expenses before
  income tax; meaning you can increase your take-home pay!
• Access to our Employee Assistance Program.
• Opportunities for professional development.
• On the job support from our Business Manager.

Plus: Laundry Allowance.

About Us

South West Community Care is a not-for-profit Organisation and Registered Charity local to the South West, providing aged care and in-home services to the local community. It is managed by a Chief Executive Officer (CEO) who is supported by a Chief Operations Officer and Management Team overseeing operations and supporting a team of over 120 employees and volunteers. The CEO, in conjunction with a volunteer Board of Management, sets the strategic direction for the organisation.

South West Community Care is managed locally and embraces the ‘Wellness’ Approach when delivering care to eligible older Australians in the Community approximately 1000 clients currently, providing services designed to maintain independence dignity and quality of life for our ageing community. These services are delivered by compassionate and caring staff working within the guidelines set out by the Aged Care Charter of Rights and Code of Conduct for Aged Care to deliver person centred care to optimise positive outcomes.

Our Culture

What makes working with us so special is our culture, one that embraces our client focus values (Integrity, Excellence, Compassion and One Team) and shared commitment to the development of high performing teams. We are proud to recruit, train and retain the most talented professionals in the South West, who share our client and safety focus (zero harm) approach. Our employees are at the core of what we do, and by cultivating the right environment and values, we have an engaged
workforce with a sense of team spirit throughout our organisation.

Position Purpose

Reporting to the Business Manager, the purpose of your role is:

The Payroll and Finance Coordinator is responsible for delivering accurate, timely and compliant payroll services while providing effective financial and administrative support across the organisation. This role ensures employees are paid correctly and in accordance with relevant legislation, awards and organisational policies, and supports the integrity of financial processes, reporting and controls.

Working collaboratively with internal stakeholders, the Payroll and Finance Coordinator contributes to efficient financial operations by maintaining payroll and financial records, assisting with accounts payable and receivable, and supporting budgeting and reporting activities. The role plays a key part in supporting, coordinating and improving governance, compliance and continuous improvement within payroll and finance functions.

Position Responsibilities

As a Payroll and Finance Coordinator you will be responsible for and assisting with:

Payroll Administration

• Process end-to-end payroll in accordance with relevant legislation, awards, and organisational policies.
• Maintain accurate employee payroll records, including new starters, terminations, leave, superannuation and salary adjustments.
• Reconcile payroll data and investigate discrepancies in a timely manner.
• Prepare and lodge statutory payroll obligations including PAYG, superannuation and Single Touch Payroll (STP).
• Support payroll audits and respond to internal and external queries.

Financial Administration

• Assist with accounts payable and receivable functions, including invoice processing, payment runs and debtor follow-up.
• Perform bank, payroll and general ledger reconciliations.
• Support month-end and year-end financial processes.
• Maintain accurate financial records and documentation in line with compliance and audit requirements.
• Assist with financial reporting and data preparation.

Compliance and Governance

• Ensure adherence to financial policies, procedures and internal controls.
• Maintain confidentiality and security of payroll and financial information.
• Support continuous improvement of payroll and finance systems and processes.
• Contribute to risk management by identifying and escalating potential compliance or financial risks.

Stakeholder Support and Service

• Provide timely and professional advice to employees and managers regarding payroll and finance matters.
• Liaise with external stakeholders including auditors, superannuation funds and regulatory bodies.
• Work collaboratively across the organisation to support business and operational needs.

Key Deliverables

• Accurate and compliant payroll processing each pay cycle.
• Timely statutory reporting and payments.
• Reconciled payroll and financial accounts.
• Accurate and complete financial and payroll records.
• Monthly and ad hoc financial reports.
• Well-maintained audit trails and supporting documentation.
• Improved payroll and finance processes and controls.

Key Outcomes

• Employees are paid accurately and on time.
• Strong compliance with legislative, regulatory and award obligations.
• Financial data integrity and reliable reporting.
• Reduced payroll and financial risk.
• Improved operational efficiency and process consistency.
• Positive internal stakeholder satisfaction and trust.
• Enhanced organisational governance and accountability.

To thrive in this role you will have:

• Certificate IV or Diploma in Accounting, Bookkeeping, Finance, Payroll or a related discipline, or equivalent demonstrated experience.
• Current working knowledge of Australian payroll and taxation requirements.
• Experience with bookkeeping using Xero Accounting software.
• High level of accuracy and attention to detail, particularly in payroll processing and
  financial data.
• Strong numerical and analytical skills with the ability to identify and resolve
  discrepancies.
• Well-developed organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Effective communication and interpersonal skills, with the ability to provide clear
  advice and support to a diverse range of stakeholders.
• Strong problem-solving skills and a proactive approach to improving processes and
  systems.
• High level of integrity, professionalism and discretion when handling confidential
  information.
• Customer service focus with the ability to build positive working relationships.
• Intermediate to advanced computer skills, including payroll and finance systems and Microsoft Excel.

Office Base Location

Based at the Australind Office but will be required to work from other sites.

How to apply for this role

How to apply for this role - you will need to provide the following as attachments to
your application:

• An up to date resume (4 pages maximum).
• Certificate IV or Diploma in Accounting, Bookkeeping, Finance, Payroll or a related discipline
• A National Police Clearance that has been obtained within the last 6 months.

**IMPORTANT**

When you submit your application for this vacancy, you will be sent a system generated email requesting you to complete our screening questions (this email may go to your junk mail). The screening questions are an integral part of our recruitment process and your application will not progress if you do not submit your responses by the closing day and time.

CLOSING DATE: 9:00 am (Western Standard Time) on Monday, 13 April 2026.

Applications received that do not meet the above requirements will not be considered for this position.

Contact

If you require any further information in relation to this role please contact Nicole Miles. Finance and Systems Administrator, on (08) 9782 4000.

Our Recruitment Process

During our recruitment process, you will be required to undergo pre-employment checks including a minimum of two reference checks and a pre-employment medical assessment that will include a supervised drug and alcohol test.

You will need to provide a National Police Clearance, no older than 6 months, with your application to be considered for this vacancy.

We reserve the right to commence the recruitment process while the vacancy is open.

Recruitment Agencies or Third Party applications will not be considered.