Job Description

PAYROLL AND BENEFITS COORDINATOR

(Non-Exempt)

The Payroll and Benefits Coordinator is responsible for the day-to-day administration of payroll and employee benefits, including payroll processing, new hire setup, benefits administration, billing, and reconciliation activities. This position supports HR processes and special projects while ensuring accuracy, confidentiality, and compliance with company policies and procedures. This position reports directly to the Director of Human Resources.

Payroll Processing and Employee Files

• Review timecards for accuracy and track and enter necessary adjustments.
• Prepare and process semi-monthly payroll.
• Prepare and enter new hire information into the payroll system.
• Create, maintain, and audit employee personnel files and I-9 documentation.
• Prepare payroll-related billing to properties and process associated cash receipts and deposits.
• Process employee termination paperwork and ensure required payroll and employee records are updated.

Benefits Administration

• Reconcile monthly employee benefit invoices with internal benefits records.
• Prepare monthly benefit billing to properties and process related cash receipts and deposits.
• Record Insure Oklahoma subsidy deposits and prepare corresponding property invoices, cash receipts, and deposits.
• Monitor new hire benefit enrollment in Employee Navigator, providing reminders and follow-up to ensure timely completion.
• Assist with annual benefits open enrollment.
• Assist with benefits-related questions and administrative needs as assigned

Administrative Responsibilities

• Maintain and audit Employee Housing Addendum records.
• Update and maintain the employee Date of Hire spreadsheet.
• Update and maintain the Termination spreadsheet.
• Maintain accurate and organized employee records and spreadsheets.
• Assist with additional HR, payroll, benefits, and administrative projects and duties as assigned.

Required Knowledge, Skills, and Abilities

• Minimum of two (2) years payroll, billing, reconciliations, benefits administration preferred
• Payroll processing experience required; experience with Paychex preferred.
• Accounts payable and receivable experience.
• Experience reconciling invoices.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace
• Experience with systems such as BambooHR (ATS) and Employee Navigator preferred.

Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Ability to occasionally lift and carry office materials weighing up to 20 pounds.
• Ability to communicate effectively in person, by telephone, and electronically.

This role provides an excellent opportunity for an individual to contribute to the continued development of the Payroll and Benefits function within the Human Resources department. The successful candidate will play an important role in maintaining accurate payroll and benefits records, supporting employees, and ensuring timely and efficient administrative processes.

Come join our team and be an important part of our organization's continued growth!