Requirements

Payroll Administration

• 
  Roll
  over to new pay period
• 
  Update
  the pay period and shifts on payroll system
• 
  Ensure
  new employees are captured on the Sage300 payroll system.
• 
  Capture
  and process timesheets in accordance with pay rules and Bargaining Council
  agreements.
• 
  Ensure
  annual increases, bonusses and leave is processed as per the BCCEI agreement.
• 
  Perform
  wage and job costing batching on the Sage 300 People system.
• 
  Process
  allowances such as travel, food, and accommodation.
• 
  Process
  employee movements such as appointments, transfers, promotions, and
  terminations.
• 
  Update
  employee banking details accurately on the payroll system.
• 
  Jarrison
  System: onboarding when required, verify hours accuracy, transfer employees
  between sites, terminate employees, export Job Costing, update public holidays,
  any general duties to ensure a smooth payroll run.
• 
  Ensure
  the payroll is checked and reconciled
• 
  Ensure
  all provisions are linked and calculating correctly as per the BCCEI Agreement
• 
  Ensure
  payroll checklist is completed for every pay run.
• 
  Final
  costing reports to Site for approval
• 
  Facilitate
  the EFT process
• 
  Print
  and distribute payslips after each payroll run.
• 
  Resolve
  payroll queries received from sites and employees.
• 
  Track
  shifts, annual leave, sick leave, and family responsibility leave.
• 
  Maintain
  HR filing systems (electronic and manual)
• 
  Maintain
  payroll records for audit and reporting purposes.
• 
  Prepare
  monthly Payroll Wages journal and submit to Finance
• 
  Reconcile
  Payroll Accruals monthly
• 
  Submit
  UIF declaration
• 
  Prepare
  and reconcile 3
  rd
  party payments
• 
  Support
  Tax Year End by correcting errors/warnings on the Validation runs
• 
  Distribute
  IRP5’s
• 
  Maintain and update
  the payroll Masterfile

General HR Duties

• 
  Understand
  and applies basic HR and IR procedures to support the HR Administrator
• 
  Maintain
  employee records, contracts, onboarding and HR documentation.
• 
  Assist
  with confirmation of employment letters when required.
• 
  Assist
  with submitting Provident Fund withdrawal forms
• 
  Provide
  general HR administrative support to Site Leadership and HR Manager.
• 
  Assist
  with additional Payroll/HR/IR related duties not specifically mentioned above
  but related to the Payroll and HR function.

Education and Experience Requirements

• 
  Grade
  12 / Matric
• 
  Certification
  in Payroll or HR related field (preferred)
• 
  Minimum
  3 years’ experience in Payroll, preferably in Construction environment (desirable)
• 
  Minimum
  2 years’ experience HR administration
• 
  Experience
  working with wage/hourly payroll (essential)
• 
  Experience
  with timesheet capturing (essential)
• 
  Sage300
  payroll experience (
  non-negotiable
  )
• 
  Jarrison
  time and attendance (preferred)
• 
  Job
  costing and batching experience (essential)
• 
  Construction
  Industry experience (advantageous)
• 
  Computer
  literacy (Microsoft Office)
• 
  X-One
  system (Onboarding System)