Job Description

Salary: €32,000–€35,000 per annum, depending on experience

Right at Home Ireland is one of Ireland’s leading homecare providers. We are currently recruiting a Payroll Administrator to join our South Dublin office.

Our mission is “To Improve the Quality of Life for Those We Serve.”

The Role

The Payroll Administrator will have a primary focus on payroll, supporting the accurate and timely processing of the Company’s fortnightly payroll for a large workforce.

The successful candidate will have hands-on experience processing Irish payroll, a good understanding of Revenue requirements and excellent attention to detail. The role involves reviewing payroll information, resolving discrepancies, maintaining accurate employee records and responding to payroll queries from employees and managers.

The position will also provide general administrative support to the Finance Department as required.

This is a hands-on role suited to someone who enjoys working with payroll data, systems and processes and is comfortable working to strict deadlines.

Reporting Relationship

Reports to: Financial Controller

Payroll Responsibilities

• Process the Company’s fortnightly payroll accurately and on time using CollSoft and OneTouch.
• Review and verify employee hours, rates of pay, holidays, absences, allowances, deductions, and other payroll information.
• Process payroll for a large workforce, ensuring employee changes are accurately reflected.
• Add new employees to relevant payroll and workforce-management systems.
• Maintain accurate and up-to-date payroll records.
• Process CareFriends referral payments.
• Respond to payroll queries from employees and managers in a timely and professional manner.
• Prepare and review payroll reports using Microsoft Excel, including VLOOKUP, XLOOKUP, and other relevant formulas.
• Investigate and resolve payroll discrepancies and support the identification of payroll errors.
• Complete payroll checks and reconciliations prior to payroll submission.
• Maintain confidential payroll records and supporting documentation.
• Support the timely completion of Revenue payroll submissions and other statutory requirements.
• Apply relevant Irish payroll legislation and Revenue requirements, including PAYE, PRSI and USC.
• Keep up to date with relevant changes to payroll legislation and statutory requirements.
• Support the implementation of legislative and statutory changes within payroll processes.
• Contribute to the continuous improvement of payroll processes and procedures.
• Assist with payroll reporting and provide payroll information to management when required.
• Carry out other reasonable payroll-related duties as required.

The primary focus of this position is payroll, with finance administration forming a supporting part of the role.

Data Protection and Confidentiality

The Payroll Administrator will have access to sensitive employee and financial information and must maintain a high standard of confidentiality at all times.

The successful candidate must comply with applicable data protection legislation, including the General Data Protection Regulation (GDPR) and Data Protection Acts, as well as Company policies relating to confidentiality, record management and information security.

Health and Safety

Employees are required to comply with all Company health and safety policies and procedures and take reasonable care of their own health and safety and that of others who may be affected by their actions at work.

Essential Requirements

• Previous hands-on experience processing Irish payroll.
• Good working knowledge of Irish payroll taxation and Revenue requirements.
• Experience processing fortnightly payroll; experience with monthly payroll is desirable.
• Experience working to strict payroll deadlines.
• Strong Microsoft Excel skills, including VLOOKUP/XLOOKUP and relevant formulas.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to investigate and resolve payroll discrepancies.
• Good written and verbal communication skills.
• Ability to respond professionally to employee and management payroll queries.
• Ability to handle confidential information appropriately.
• Ability to work independently and as part of a wider team.

Desirable Experience

• Experience using CollSoft.
• Experience using OneTouch or a similar workforce-management system.
• Experience with payroll reporting and reconciliations.
• Experience in finance administration or bookkeeping.

Essential Competencies

• Governance, Legislation and Compliance
• Confidentiality and Integrity
• Accountability and Attention to Detail
• Organisation, Communication and Problem-Solving

Right to Work

Applicants must have the legal right to work in Ireland and hold valid employment authorisation, where applicable.

Equality, Diversity and Inclusion

Right at Home is an Equal Opportunities Employer. We are committed to promoting equality, diversity and inclusion and welcome applications from all suitably qualified candidates, regardless of age, disability, gender, civil status, family status, race, religion, sexual orientation or membership of the Traveller community.

Additional Information

This job description describes the general nature and level of work performed in the role. It is not intended to be an exhaustive list of duties, responsibilities or requirements. Duties may be amended from time to time to meet the changing needs of the business.

Any offer of employment will be subject to satisfactory reference checks, proof of identity, proof of eligibility to work in Ireland and completion of any appropriate pre-employment checks.

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