Job Description

Payroll Administrator

Department: Human Resources

Location: Wellesley Hills

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds.

The incumbent is responsible for providing administrative support for payroll processes under the guidance of the Payroll Director. The Payroll Administrator will have overall responsibility for timekeeping through the College’s Self Service Time and Attendance (SSTA) system and other payroll systems. They will assist the Payroll Director with running reports and queries to ensure all information entered into the payroll system is accurate and adheres to the College’s policies and procedures. They will work with the Payroll Director to create, revise and update policies and procedures essential to payroll operations.

Key Responsibilities and Duties:

• Assist Payroll Director in the performance of Commonwealth Best Practices procedures, which includes but are not limited to performing assigned payroll closing duties, and balancing and monitoring of payroll reports;
• Help with preparation of bi-weekly payroll payment input schedule and produce and organize supporting paperwork by pay period for audits related to payroll, benefits, and deductions;
• Prepare pay period reconciliation used to tie out to State Funding report, balancing payroll payments by name, object, earnings type, account string, and state appropriation for both full-time and part-time employees;
• Administer time taken for various leave plans, including PFML, FMLA, Sick Banks, Workers Compensation, All Purpose Leave, and Sabbaticals;
• Responsible for Foundation donations via payroll deduction. Set up via a special bank account per donation form. Work with Foundation Director and Fiscal Department Accountant to reconcile;
• Provide back-up support to Accountant with the processing of payments for DCE contracted adjunct faculty, and implement special procedures and calculation factors dictated by the Affordable Care Act Law;
• Management of student employment payroll, including working closely with the Financial Aid office to ensure accuracy of timesheet coding and financial reporting;
• Assist with accounting and data set-up in HR/CMS, PeopleSoft, and MMARs systems;
• Take a proactive approach in researching errors and discrepancies and communicate findings and solutions to the Payroll Director;
• Work with departments to resolve errors and exceptions related to the SSTA system and other payroll systems and communicate effective solutions to resolving problems for system users;
• Provide comprehensive training on the SSTA system to employees and managers;
• Respond to questions and requests from staff, faculty, and other agencies in a timely manner;
• Assist in ensuring that confidential documents are secured and maintained properly in accordance with college policies and state laws;
• Assist with unemployment inquiries, retirement distributions, and rollover requests;
• Serve as primary back-up and support for Payroll Director;
• Other duties and projects as assigned.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience.

Required Qualifications:

• Bachelor’s degree in a related field;
• Minimum of 3 years of progressive experience in payroll, finance, business management or related field;
• Knowledge of state and federal payroll laws;
• Extensive working knowledge of computer applications to maintain accurate records, generate reports, and utilize information to maintain complex accounting information;
• Keen attention to detail and ability to follow through on assigned projects;
• Ability to work effectively with a diverse faculty, staff and student body.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action;
• Experience working in a community college or similar environment;
• Demonstrated commitment to working with students in need;
• Knowledge of PeopleSoft, HR/CMS, Mosaic and Pivot tables, preferred.

Additional Information:

Salary Range: $80,000 - $95,000

As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary.

• Array of choices for health insurance plans to meet individual/ family needs
• Affordable Dental Insurance and vision discount program
• 12 paid State/ Federal holidays
• Generous sick, vacation, and personal time
• Flexible Spending Plans to reduce your taxable income
• Low-cost basic and optional life insurance
• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
• Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
• Tuition Benefits for employees and dependents at state colleges and universities
• Free Employee Assistance Program (EAP)
• Eligibility towards Public Service Loan Forgiveness (PSLF)
• Free gym and parking on campus

Need more info: https://www.massbay.edu/employment/benefits

Position Type: NUP

Deadline: October 15th, 2026, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.