Job Description

Payroll Administrator

Are you someone who enjoys bringing order, accuracy, and consistency to complex processes? Kamaʻāina Kids is seeking a Payroll Administrator to support payroll operations for a large, multi-site workforce serving children and families across Hawaiʻi.

📍 Kailua, Oʻahu (Hybrid remote possible)
🕒 Full-Time | Monday–Friday | Flexible Start Time
💰 $55,000–$65,000 DOE

This role supports payroll for 700+ team members across 90+ locations statewide While we work with an external payroll provider, this position plays a vital role in preparing, reviewing, and coordinating payroll data internally. You’ll also provide operational support to the VP of Human Resources to ensure payroll and HR processes run smoothly and reliably.

Why This Position Is Important

Payroll isn’t just numbers — it’s trust. This role helps ensure:

• Employees receive accurate, timely pay

• Payroll records remain compliant and audit-ready

• Payroll operations continue seamlessly during peak periods or leadership absences

You won’t simply process payroll tasks — you’ll contribute to the stability and consistency behind them.

Key Responsibilities

Payroll Coordination & Administration

• Act as the primary internal contact for payroll-related matters

• Compile, review, and submit payroll data to an external payroll partner

• Audit payroll registers and reports for accuracy and completeness

• Process payroll corrections, adjustments, and reconciliations

• Oversee timekeeping data across locations and programs

• Track PTO, reimbursements, and special compensation items

• Administer payroll deductions, including benefits and childcare discounts

• Respond to employee payroll questions and resolve discrepancies

HR Operations & Onboarding Support

• Complete onboarding steps, including I-9 verification

• Enter and maintain employee records in HRIS and payroll systems

• Support background checks and compliance documentation

• Ensure onboarding activities are completed accurately and on schedule

• Maintain organized payroll and personnel files

Compliance & Process Improvement

• Ensure payroll and HR processes align with applicable regulations

• Maintain documentation to support audits and reporting

• Identify opportunities to improve payroll workflows and accuracy

• Assist with internal or external audits as needed

Operational Support

• Partner with HR leadership to support day-to-day operations

• Provide coverage and continuity during high-volume payroll cycles or absences

• Assist with broader HR initiatives and cross-functional projects

Work Environment

This role is based in our Kailua office.

We’re looking for someone who values in-person collaboration and team connection, while also being comfortable working independently. Hybrid work is available based around payroll cycles and operational needs.

What We’re Looking For

• 3+ years of payroll administration or HR/payroll experience

• Working knowledge of payroll processing, deductions, and timekeeping systems

• Experience coordinating with a payroll vendor or PEO

• High attention to detail, accuracy, and confidentiality

• Strong ability to prioritize tasks and remain focused in an environment with frequent interruptions

• Solid organizational and time-management skills

• Ability to manage multiple priorities and meet recurring deadlines

• Proficiency with HRIS systems and Microsoft Office tools

Preferred

• Experience with Proservice Hawaii

• Experience supporting multi-site organizations

• Familiarity with Hawaiʻi payroll and employment practices

Why Join Kamaʻāina Kids?

• Competitive salary ($55K–$65K DOE)

• Health, dental & vision insurance

• Childcare discount (50–75%)

• 401(k) with 6% company match

• Paid Time Off + paid holidays

• Employee Birthday Holiday

• Tuition reimbursement ($2,000/year)

• Student loan repayment assistance

• Supportive, team-oriented environment

• Meaningful work supporting Hawaiʻi’s keiki

Kamaʻāina Kids is a mission-driven organization serving Hawaiʻi’s children, families, and communities. Our recognition as a Top Workplace for five years running reflects the experience and engagement of our employees. Supporting that culture requires strong systems behind the scenes — and our corporate support team, especially payroll, is essential to making it all work.

Ready to Join Us?

If you’re looking for stable, meaningful work where your skills truly matter, we’d love to hear from you!

Apply today and join the Kamaʻāina Kids ʻohana.

Must be eligible to work in the U.S. and reside in Hawaiʻi (or have plans to relocate).

Kama‘āina Kids is an equal opportunity employer.
We celebrate and support the diverse cultures, perspectives, and experiences within our workforce ‘ohana.