Nudge Education Limited

Payhawk Finance Administrator

Nudge Education Limited  •  £26k/yr  •  Hybrid  •  59 minutes ago
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Job Description

The Payhawk Administrator manages daily operational finance tasks, taking primary responsibility for the issue of payhawk cards, card expense approvals, mileage claim verification, transaction reconciliation, and general administrative support using Payhawk and Xero.

Key Responsibilities & Duties

Card Expense & Reimbursement Processing (Payhawk)

  • Review, approve, and process daily card expenses and reimbursements in Payhawk in accordance with company Standard Operating Procedures.
  • Perform daily morning reviews of expense submissions to ensure processing within the 24-hour cycle.
  • Resolve card-related issues and assist staff with account queries.

Mileage Claim Audit & Verification

  • Audit, review, and approve staff and practitioner mileage reimbursement submissions.
  • Cross-reference postcodes, session locations and trip logs against internal travel policies to ensure accurate expense payouts.

Payhawk Account Reconciliation (Xero)

  • Perform daily transaction matching, review nominal coding, and reconcilepending bank items in Xero.
  • Support purchase invoice operations, including inputting purchase invoices.

Internal Communication & Support

  • Act as the primary contact for education practitioners and internal staff regarding expense rules, receipt queries, and submission guidance.

Key Performance Indicators (KPIs)

  • Maintain a minimum daily throughput target of 180 combined card approvals, reviews, and transaction matching items.
  • Ensure expense reviews and mileage claims are processed cleanly withinestablished weekly cutoffs.

Essential Skills

  • High attention to detail, self-motivation, and effective written and verbal communication skills.

Desirable Skills & Experience

  • Experience with expense management tools (e.g., Payhawk) and cloud accounting software (e.g., Xero).
  • Strong knowledge of nominal ledger coding, mileage claim auditing, and receipt reconciliation.

Key Details:

  • Salary: £25,500
  • Location: Newcastle Upon Tyne
  • Working Pattern: Hybrid, 3 days office based
Nudge Education Limited

About Nudge Education Limited

We deliver bespoke education interventions to anyone missing education for any reason at all - school refusers, those with SEND or SEMH needs, Looked After Children, young people with low self-esteem or aspirations - we support anyone who is struggling.

Based in Newcastle Upon Tyne but extending our reach nationally, we are passionate about supporting local authorities, CCG's, schools, social work teams, parents and carers, in working with the most challenging students to prevent and de-escalate crisis.

Our holistic interventions strive to overcome any barrier to learning whether social, emotional, behavioural or otherwise. We work with young people of all ages and at any point during the year - usually 1:1, sometimes in small groups. We assess academic levels, baseline cognitive and emotional capacity and take time to understand each young person’s story. We learn from our students before we teach them. We also work closely with their families, care teams and schools to make sure that they transition to a place of stability, whatever that means for them.

Although each student is unique (making each intervention unique) they do share one thing in common: the right to education and to finding their path in life. We believe inclusion, not exclusion, is the answer.

We exist to eradicate chronic disengagement from the face of the education sector, one child at a time, FOR A LIFE WORTH LIVING. 🦆

Industry
Unknown
Company Size
201-500 employees
Headquarters
Newcastle upon Tyne, GB
Year Founded
2017
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