Job Description

Get to Know Us:

At Waterloo Family Dental, we’re more than a dental practice, we’re a close‑knit, patient‑first team caring for smiles at every stage of life. From first teeth to lifelong care, we combine clinical excellence with a warm, family‑friendly approach in the heart of Waterloo. If you’re passionate about dentistry, teamwork, and making every patient feel truly cared for, you’ll feel right at home here.

Schedule:

• Monday: 8:00 am - 5:00 pm
• Tuesday: 10:00 am - 7:00 pm
• Wednesday: 8:00 am - 5:00 pm
• Thursday: 11:00 am - 8:00 pm
• Friday: 8:00 am - 5:00 pm
• Saturday: 8:00 am - 1:00 pm

What Sets Us Apart:

• Grow Without Limits:We’llmatch your ambition,curiosityand drive to be your best with award-winning education, hands-on experience, realrecognitionand proven pathways that grow yourexpertiseon your terms

• Brilliant Rewards:Competitive pay with annual reviews, RRSP matching to grow your future, and a comprehensive total-rewards package, which includes gym discounts, insurance savings, entertainment deals, and more, along with access to our Employee and Family Assistance Program

• Build Your Career with Us:Be part of a team that shares expertise, tackles challenges together, and works with modern technology, tools, and systems so you can focus on what matters most: patient care, professional development, and practice growth

• Culture & Flexibility:Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth

The wage for this Dental Administrator position is$28.00 - $31.00hour depending on skills, experience, and location.

Please note that this is areplacementjob opening.

Your Role:

• Welcome and assist patients upon arrival, creating a warm and positive first impression

• Optimize the daily appointment schedule to ensure full utilization with minimal gaps

• Effectively manage the recall system and maintain accurate, up-to-date patient records

• Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations

• Process referral letters and other patient correspondence from providers; organize, manage, and file all patient records and charts

• Proactively manage potential cancellations and address objections to encourage patients to keep their appointments

• Complete patient billing following treatment, process payments,submitinsurance claims, and respond to fee inquiries in a professional and positive manner

About You:

• Minimum 1 year ofDental Administrationexperienceisrequired

• Experience with dental software programs is required

• Clinical backgroundis considered anasset

Application Information:Candidates must be legally authorized to work in Canada. We are committed to building a workforce that reflects the diversity of the communities and patients we serve. While we thank all applicants for their interest, only those selected for further consideration will be contacted. Applicants who require accommodation during the application or hiring process are encouraged to contact our Recruitment Team; all requests will be reviewed and addressed on a case-by-case basis.