Job Description

Location: West Islip, New York

Category: Administrative / Business Support

Schedule: ['Full Time']

Shift: Day shift

Hours: 8am-4pm

Req ID: 75982

Overview

The Patient Access Coordinator is responsible for coordinating prospective patient admissions to Our Lady of Consolation. This position works with patients, families, hospital social workers, discharge planners, and internal departments to facilitate appropriate and timely transitions of care. The position requires travel between facilities to Good Samaritan University Hospital and Our Lady of Consolation to coordinate admissions, review patient information, and assist with placement.

Job Details

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Meet with patients and families to discuss admission options, answer questions, and coordinate the admission process.
• Travel between Good Samaritan Hospital and Our Lady of Consolation to support patient assessments and admission coordination.
• Review medical records, PRI documentation, and other required information to assist with admission reviews.
• Coordinate financial screening, insurance verification, and Medicaid-related documentation with the appropriate departments.
• Coordinate admissions from initial referral through resident arrival, including required documentation, anticipated admission dates, and arrival times.
• Coordinate necessary equipment prior to admission, such as CPAP machines and wound vacs, and communicate identified care needs to the appropriate departments.
• Collaborate with hospital social workers, discharge planners, and clinical teams to facilitate timely transitions of care.
• Monitor the CarePort referral platform for new and pending referrals, ensuring timely review, follow-up, and communication with referral sources.
• Coordinate clinical referral reviews with Nursing Administration or designated clinical staff and communicate potential admission barriers to the appropriate personnel.
• Track referral status, outstanding documentation, acceptance decisions, and anticipated admission dates in CarePort.
• Notify appropriate departments of pending admissions to ensure necessary preparations are completed.
• Follow up with referral sources and internal departments regarding missing documentation, pending approvals, admission delays, and changes in admission status.
• Ensure final clinical acceptance decisions are made by authorized clinical leadership in accordance with facility policy.
• Maintain accurate admission and referral records while safeguarding patient information in accordance with HIPAA and organizational policies.
• Escalate unresolved admission concerns or barriers to the Director or appropriate clinical leadership.
• Perform other related duties as assigned by the Director.

MINIMUM QUALIFICATIONS

Education: High school diploma or equivalent required.

Experience: Experience in healthcare admissions, patient access, discharge planning, or a related healthcare setting preferred.

Skills: Strong communication, organizational, interpersonal, and customer service skills. Ability to collaborate effectively with patients, families, hospital personnel, and facility staff.

Travel Requirements: Must be able to travel between Good Samaritan Hospital and Our Lady of Consolation as required by departmental needs.

Salary Range

USD $23.56 - USD $35.34 /Hr.

The pay for this position ranges from $23.56-$35.34 per hour.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.