Job Description

Inspire health. Serve with compassion. Be the difference.

Job Summary

Works in collaboration with Nurse Managers and under the general direction of a Nursing Director or Chief Nursing Officer to provide administrative support for multiple acute care nursing units and service lines in accordance with established standards and practices. Supports daily operations of the clinical area, is responsible for data collection, inventory and repair records as it pertains to supplies and equipment. Serves as a resource to managers in tracking expenditures, reducing costs, and identifying budget discrepancies. Collaborates with hospital departments of Finance, Supply Chain Management, IT and Engineering to ensure proper supply and expense management in the assigned department.

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health's purpose: Inspire health. Serve with compassion. Be the difference.
• Assist in development of and/or participates in programs and projects which support the philosophy, goals and objectives of Nursing Services for Prisma Health.
• Participates in meetings and committees as assigned.
• Unit Operations
• Serves as a resource person for nursing unit personnel by providing information related to indirect patient care services e.g., supplies, manuals, equipment, etc.
• Facilitates nursing unit operations by functioning as a liaison to other hospital departments as appropriate.
• Coordinates the maintenance of a safe, clean and functional physical environment of assigned units in accordance with regulatory standards.
• Monitors equipment function and initiates requests for repairs and/or coordinates equipment recalls. Identifies needs for new capital.
• Handles ordering, purchasing, stocking and inventory of equipment and supplies.
• Ensures staff are aware of recalls, back orders, etc.
• Researches and compiles information on new equipment and supplies.
• Interfaces with materials management to resolve problems and/or issues.
• Identifies opportunities for process improvement and participates in on-going process improvement activities.
• Financial/Budget
• Participates in preparation and monitoring of multiple unit budgets specific to equipment and supplies.
• Prepares capital budget requests and orders capital as approved.
• Assists in maintaining budget for fiscal control of supplies and inventory. Monitors supplies, identifies trends and initiates cost containment initiatives as appropriate.
• Provides financial information related to expense budgets and flex variance reports.
• Administrative/Clerical Support
• Provides administrative and clerical support as needed for multiple unit operations including but not limited to: data entry, filing, meeting minutes, preparing evaluation packets and/or new hire interview packets, etc.
• May assist with timekeeping, staffing schedules and/or staffing coverage as needed.
• Performs other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director or executive.

Minimum Requirements

• Education - Bachelor's degree in Business or related field of study preferred.
• Experience - Two (2) years of related work experience. Experience in a healthcare business environment preferred.

In Lieu Of

• NA

Required Certifications, Registrations, Licenses

• NA

Knowledge, Skills and Abilities

• Computer skills (word processing, spreadsheets, database, data entry)

Work Shift

Day (United States of America)

Location

Patewood Memorial Hospital

Facility

Patewood Hospital

Department

Nursing Administration-PMH

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.