Job Description

This position is a hybrid role requiring a minimum of 3 days in office.

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

We are seeking a Patent Prosecution Clerk to join our leading and growing Intellectual Property Department in our Ottawa office. This full-time position is open to candidates with an avid interest in Patent Prosecution, including the legal and clerical steps and processes required to bring a patent application to grant. Candidates with experience working in Intellectual Property would be an asset, however, we are open to on-the-job training.

Responsibilities:

• Maintain a comprehensive docketing, reminder, and bring-forward system to ensure that all deadlines and due dates associated with patent prosecution are met and that all relevant deadlines are brought to the attention of legal professionals.
• Data entry and review.
• Communicate with U.S. Patent and Trademark Office (USPTO) and Canadian Intellectual Property Office (CIPO) on behalf of clients and legal professionals regarding status, maintenance and advancement of patent examination and prosecution.
• Draft correspondence, letters, and memos for review by a legal professional.
• Communicate directly with clients such as reporting routine matters.
• Reporting Patent Cooperation Treaty (PCT) notices, and opening files.
• Filing and reporting PCT/foreign applications (updating database with deadlines).
• Reporting examination, convention year, foreign Office Actions, working requirements and their subsequent reminders.
• Reporting notice of allowance, forwarding issued patents.
• Administering formality requirements.
• Processing requisitions, voluntary amendments, sequence listings.
• Perform other duties as assigned.

Position Requirements

Education and Experience

An undergraduate degree or diploma in business administration, law clerk or similar would be an asset. However, an equivalent combination of education, training and on-the-job experience will be acceptable.

Knowledge and Skills

• Ability to obtain, clarify, present, and discuss information pertinent to assignment in a clear and concise manner.
• Proficient in Microsoft (Excel, Outlook, Word, PowerPoint).
• Accuracy of work product and excellent attention to detail.
• Strong communication, interpersonal, and client service skills.
• Ability to multi-task and prioritize.
• Advanced organizational skills.
• Teamwork skills to interact/collaborate with various group; partnered with ability to take initiative and work independently.
• Ability to maintain absolute confidentiality of information.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.

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