Job Description

We have an exciting new opportunity for an Administrator to join our Patent Formalities team within our Nottingham office, on a 6-month fixed term contract.

If you are an experienced administrator and can demonstrate strong organisational skills and attention to detail, then this is a superb role in which to develop your career. This is an opportunity to work within a supportive environment whilst providing a vital service within a top-tier Intellectual Property firm.

KEY RESPONSIBLITIES

In this wide ranging and fast-paced role, your primary function will be to assist with the administration of our Patent portfolio. As well as filing new Patent applications worldwide, you will be responsible for preparation of legal documents, monitoring and managing deadlines, liaising with professional staff, other legal firms and clients from around the world.

Day to day duties will also include:

• Filing Patent and Design applications worldwide

• Preparation of legal documents

• Reporting official communications to clients

• Liaising with fee earners, paralegals, external suppliers, other legal firms, clients and various patent offices from around the world

• Maintaining records and docketing key information

• Prepare client/proprietor reports/schedules on request

• Maintain agreed service level agreements, e.g. ensure own work is completed to agreed standards and within the timeframe required, by the business

• Complete ongoing CPC/CPD to maintain industry knowledge

• Contribute to an inclusive and supportive working environment

• Further responsibilities to be assigned as required.

REQUIREMENTS

A professional manner and the ability to complete work to exacting standards and within tight deadlines is crucial. Existing knowledge of Intellectual Property and/or a legal background is not essential as full and extensive training will be provided.

• Minimum of 5 GCSE’s (or equivalent) at grade C / 4 or above, including English and Maths.

• Business or Administration related qualifications beneficial but not essential.

• Ability to manage and prioritise own workload.

• Strong administrative and organisational skills.

• Good interpersonal and communication skills with a proactive, personable approach.

• A professional manner when liaising with clients and other external parties is essential.

• A team player who is also conscientious, motivated and flexible, adapting as the need arises.

• Strong IT skills with an excellent working knowledge of Microsoft Office products.

• Receptive and open to learning new skills and acquiring an understanding of the industry.

• Process driven, organised person who excels at meeting deadlines when working within a busy team environment

• Ability to work well under pressure.

The Company

Potter Clarkson LLP is one of the leading pan-European Intellectual Property law firms, with seven offices across the UK, Denmark, Sweden and Germany.

We offer flexible working whereby employees can work from home 3 days per week. The successful candidate will be required to work in the office full time for approximately 3 months, or until training is completed.

We offer clients a full IP service to support them in achieving their commercial objectives. We pride ourselves in the exceptional level of client care offered by our approachable and engaged team.

We have over 90 patent and trade mark professionals and 10 IP solicitors, who are expertly assisted by over 130 support staff and state of the art IT infrastructure.

The firm is consistently ranked in the top tier of major legal guides, such as Legal 500 and MIP. We also hold three independent ISO accreditations which evidence our high level of environmental awareness, service provision and information security.

We are committed to promoting a healthy work-life balance, and supporting the wellbeing of all our people. We offer a wealth of health and wellbeing benefits and resources including healthcare, attractive flexible working options, sports and social groups, virtual mindfulness sessions, a virtual wellbeing hub, mental health first aiders, and a busy social calendar.

Benefits

• Competitive salary, dependant on experience.

• 24 days holiday per annum + bank holidays.

• A company pension scheme.

• Healthcare package.

• Life assurance.

• Annual corporate social responsibility day.

• Birthday leave.

• Flexible working policy.

We are committed to providing a highly supportive, inclusive and stimulating workplace for all our people. Read more about how we’re building a more equal, diverse and inclusive culture here