Job Description

At GLS North America Upfitters, LLC, we help bring some of Ford’s most exciting vehicle programs to life. As a dedicated vehicle upfitting partner for Ford, we specialize in customizing and preparing vehicles for unique, limited-production, and specialty programs that make their way to customers and markets across the country.

Our team works behind the scenes to transform Ford vehicles into something truly special. From vehicle customization and accessory installation to quality inspection and final delivery, we combine automotive expertise, precision, and craftsmanship to make sure every vehicle meets the highest standards before it reaches its destination.

At GLS North America Upfitters, we believe great work starts with great people. We’re looking for individuals who take pride in what they do, enjoy working with vehicles, are willing to learn, and want to be part of a team that is helping bring unique automotive programs to life.

Why Work for Us?

Join a team that’s focused, nimble, and driven to succeed. GLS North America Upfitters is where creativity meets precision—and where your work helps shape the next stage of the automotive evolution. Your journey starts here!

• Stability & Success: Join a family-owned company with 75+ years of experience, a strong reputation, and a proven track record of success.
• Work-Life Balance: Enjoy consistent scheduling and a work environment designed to support both your career and your life outside of work.
• Weekly Pay & On-Demand Pay: Get paid every week, with access to same-day pay when you need it.
• Benefits for All Stages of Life: Choose from comprehensive medical, dental, and vision coverage, along with disability and life insurance options to help protect what matters most.
• 401(k) with Company Match: Invest in your future with a retirement savings plan that includes a company match.
• Paid Time Off: Enjoy 2 weeks of PTO starting after just 30 days, giving you time to recharge and enjoy the things that matter to you.
• Recognition & Rewards: Your hard work doesn’t go unnoticed. We celebrate team members through recognition programs that highlight service, performance, values, and accomplishments.
• Growth & Career Development: We believe in investing in our people through training, development opportunities, hands-on experience, and career advancement. We’re committed to helping you build a career—not just find a job.
• A Team-Driven Culture: Work alongside talented people with diverse skills, experiences, and perspectives who are committed to supporting one another and achieving great things together.
• Make an Impact: No matter your role, the work you do contributes to our customers, our company, and the communities we serve. You’ll have the opportunity to see the difference your work makes.
• Community Engagement: We believe in giving back and are proud to support the communities where our team members live and work through events, partnerships, and volunteer opportunities.

As a Parts and Materials Coordinator, you will play a key role in supporting the day-to-day operations of our vehicle upfitting facility. You will be responsible for receiving, organizing, tracking, and distributing parts and materials needed by the Automotive Upfit Technician team. You will work closely with technicians, leadership, vendors, and other internal teams to ensure the correct parts are available when needed and are properly associated with the appropriate vehicle and work order.

Salary Overview:

The pay rate for this role starts at $18 per hour based on experience.

Hours:

The hours for this role are Monday through Friday, 7 am to 4pm.

Parts and Materials Coordinator Responsibilities Include:

• Receive and verify parts, accessories, materials, and supplies delivered to the facility.
• Inspect incoming parts for accuracy, quantity, and visible damage.
• Match received parts to purchase orders, work orders, or vehicle requirements.
• Organize and maintain parts and materials in designated storage locations.
• Ensure parts are properly labeled and easily accessible to technicians.
• Work closely with Automotive Upfit Technicians to identify and confirm the correct parts needed for assigned vehicle upfits.
• Review work orders and vehicle requirements to ensure all necessary parts and materials are available before work begins.
• Stage parts and materials for technicians based on vehicle assignments and production priorities.
• Distribute parts to technicians and accurately track parts issued to each vehicle or work order.
• Submit and coordinate parts orders with approved vendors and suppliers.
• Monitor inventory levels and identify parts that need to be reordered.
• Research parts availability, pricing, lead times, and alternatives when necessary.
• Follow up with vendors regarding backorders, incorrect shipments, damaged parts, and other parts-related issues.
• Communicate parts delays or shortages to the appropriate team members and leadership.
• Help identify solutions when the correct part is unavailable or when a parts issue may impact production timelines.
• Maintain accurate records of parts received, issued, returned, and ordered.
• Coordinate the return of incorrect, damaged, or unused parts when applicable.
• Assist with maintaining an organized and accurate parts inventory.
• Support inventory counts and assist with resolving inventory discrepancies.
• Ensure parts and materials are handled and stored safely.
• Work closely with the Dispatch Coordinator and Automotive Upfit Technicians to support efficient vehicle flow and production schedules.
• Maintain a clean, organized, and professional parts and materials area.
• Follow all company safety, quality, and operational procedures.
• Adhere to Suburban Automotive Services' DRIVEN values and support the company's mission and vision.

Parts and Materials Coordinator Qualifications and Skills:

• High school diploma or GED required.
• 1+ years of experience in parts, warehouse, inventory, materials coordination, automotive, or a related environment preferred.
• Automotive parts or vehicle upfitting experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Strong critical-thinking and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to read and understand work orders, parts information, and basic technical documentation.
• Basic computer skills with the ability to learn inventory, purchasing, and work-order systems.
• Ability to work independently with minimal supervision.
• Ability to work effectively with technicians, leadership, vendors, and other internal teams.
• Strong customer-service mindset with a focus on supporting internal customers.
• Self-motivated, dependable, and reliable.
• Ability to identify and resolve parts-related issues in a timely manner.
• Forklift or other material-handling equipment experience is a plus.
• Valid driver's license with an acceptable driving record.

Parts and Materials Coordinator Working Conditions and Physical Demands Include:

• Must be comfortable working around moving vehicles, automotive equipment, cleaning products, and an active shop environment.
• Work is performed both indoors and outdoors and may involve exposure to varying temperatures and weather conditions.
• Frequent standing and walking throughout the workday.
• Frequent bending, twisting, kneeling, stooping, crouching, reaching, and lifting.
• Ability to safely move and handle automotive parts, accessories, materials, and supplies.
• Must be able to frequently lift and/or move items weighing up to 50 pounds.
• May be exposed to automotive fluids, fumes, chemicals, dust, and other materials commonly found in an automotive shop and warehouse environment.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.
• Must be willing to work overtime or have schedule flexibility when required based on business needs.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.