Job Description

It’s more than just a career; it’s a passion. While we love our vehicles, we recognize that it’s the people behind them who truly make them exceptional. We cherish our open and speak-up culture, embrace our commitment to social responsibility, celebrate diversity, innovate boldly, take pride in what we do, and thrive together as a team.

At Volkswagen Group Canada, Inc. we value initiative, creativity, teamwork, and high performance within a dynamic and engaging environment. Our shared goal across all departments and brands is to uphold superior standards and provide a consistent, outstanding brand experience.

Why Join Us?
• Competitive compensation and comprehensive benefits
• Opportunities for growth and development
• A flexible, collaborative work culture
• The chance to work with innovative Volkswagen and Audi vehicles

Bring your passion and ideas to a team that’s shaping the future of mobility. Apply today and drive your career forward with Volkswagen Group Canada, Inc.

The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure. The Parts Payable Coordinator is responsible to ensure the accurate and timely processing of domestic parts vendor invoices in accordance with corporate policies and procedures, effectively and efficiently for Volkswagen Group of America, and Volkswagen Group Canada. In addition, this role supports timely shipment of vehicle invoices and Manufacturers Certificate of Origins for VWGoA/VGCA dealers, fleet companies and corporate customers.

Key Responsibilities

• Ensure all assigned parts invoices are prepared, audited, and posted in the system within the established payment and month end timelines.
• Ensure accuracy of automated EDI Invoicing and billings through daily/monthly query analysis
• Prepare, send and track any manual and EDI invoice/purchase order discrepancy correspondence to business departments & vendors with clearly identified actions and requirements for resolutions.
• Support on ad hoc request for other reports, reconciliations and other related parts duties
• Prepare and process duplicate MCO requests for dealers, VCI and Bentley
• Support with logging, sorting and preparing MCOs for mail or courier
• Supporting the Parts & MCO Inquiry Mailbox as needed
• Support other administrative MCO tasks and updates as needed
• Ensure that all processes and desk procedure documentation are prepared, tested, and maintained.Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficient processes.

Qualifications

Formal Education

Associate Degree or College Degree in Business/Accounting

Experience

• 1+ year experience in Accounts Payable or similar discipline
• Proficient in all Microsoft Office products
• Clerical and administrative experience would be an asset
• Excellent customer service skills - ability to communicate clearly and professionally in person, over the telephone and via e-mail
• Excellent attention to detail Excellent organizational, time management and prioritization skills
• Positive attitude and able to work effectively within team environment
• Focus on process optimization and improvement
• Working knowledge of SAP would be an asset

Work Flexibility

• This position is fully on-site, requiring in office presence 5 days per week

Salary range is dependent on factors such as industry-based experience, skills, training, credentials, and other qualifications. The salary range for this role is $55,000-67,000, actual pay may vary based on experience, education, and internal compensation practices.
This posting relates to an existing vacancy within our organization .

Why You’ll Love Working Here
Fixed term contract employees of Volkswagen Group Canada, Inc. enjoy these benefits:
• Health Insurance Coverage: We offer comprehensive health, dental, and vision insurance, including a flexible plan to ensure employees and their families have access to quality healthcare tailored to their needs.
• Health Spending Account: Extra support for your wellness needs.
• Compensation: We recognize individual contributions and share company success through our Bonus & Merit Program, fostering a pay-for-performance culture.
• Vehicle Leasing and Purchase Programs: Employees and eligible family members can lease up to four vehicles annually at discounted rates, providing convenience and cost savings.
• Volunteer Days: These days allow employees to support meaningful charities aligned with our values and social responsibility.
• Company Designated Holidays: We recognize the importance of celebrating the holiday season with our team. Therefore, we reserve specific company holidays in December to ensure employees can enjoy the festivities.
• Wellness Programs: We prioritize our employees’ holistic well-being through initiatives like discounted gym memberships and mental health resources to support physical, mental, and emotional health.

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Volkswagen Group Canada uses AI tools integrated with our applicant tracking system to screen applications for validity and completeness.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, provincial, or local laws.

Volkswagen Group Canada Inc. is committed to accessibility and inclusive hiring under. We welcome and support applicants with disabilities through every stage of the recruitment process. If you require an accommodation at any point—such as for an interview, assessment, or application—please notify your recruiter or email us in advance at VGCAHumanResources@vw.ca. We’ll work with you to arrange reasonable accommodation to meet your needs.