Job Description

Nudge Education is a national intervention service for children that are chronically disengaged from education.

We are hopeful that the tailored and bespoke interventions that we design and deliver will help to re-engage thousands of children across the country in the coming years.

We are seeking a dynamic and motivated Talent Partner to join our Talent Acquisition Team.

The Role:

To coordinate and deliver comprehensive administrative, procurement, and logistical support for Nudge Education’s events and partnership activities. The role combines efficient supplier procurement, tender track administration, and end-to-end event execution to help expand commissioner outreach and support the mission to eradicate severe persistent absenteeism.

Administrative and procurement workflows are central to the role, from tracking tender portals and managing purchase requests to coordinating event logistics, vendor contracts, and post-event reporting. Working alongside the Partnerships Manager, Regional Leads, Marketing, and Finance, the coordinator maintains rigorous documentation, budget tracking, supplier compliance, and submission schedules.

Key Responsibilities:

Event Planning and Preparation:

• Maintain a prioritised calendar of conferences, exhibitions, networking forums, webinars and Nudge-hosted events, identifying relevant education, SEND, SEMH, alternative provision and local authority audiences.
• Agree each event’s objectives, intended audience, format, budget and success measures with the Partnerships Manager. Prepare an event brief, delivery plan, deadlines, responsibilities and contingency arrangements proportionate to the event.
• Coordinate registrations, exhibition stands, sponsorship packages, speaking proposals, speakers and agendas. Research attendees and arrange relevant commissioner and partner meetings in advance.
• Source and coordinate venues, catering, audiovisual support, transport, accommodation, couriers and other services. Confirm requirements, lead times, delivery schedules and cancellation terms before seeking approval.
• Manage invitations, bookings, attendee information, joining instructions and enquiries. Identify accessibility, dietary and other participation requirements early and coordinate suitable arrangements with the venue and relevant colleagues.
• Prepare running orders, staff rotas, briefing packs, presentations, signage and promotional materials with colleagues. Keep an inventory of stands, banners, merchandise and equipment, including storage, dispatch, return and replenishment.

Event Delivery, Safety & Review:

• Coordinate set-up, supplier arrivals, registration, speakers, exhibition activity and breakdown. Act as the day-to-day logistics contact, resolve issues within agreed authority and escalate changes affecting cost, safety or reputation.
• Coordinate risk assessments and safety documentation with the event lead, venue and competent advisers. Check that responsibilities, relevant insurance, permissions, emergency arrangements and contractor information are confirmed before delivery.
• Follow safeguarding procedures and escalate concerns immediately. Coordinate any participation by young people with the safeguarding lead, including agreed supervision and permissions for photography or use of personal stories.
• Build practical sustainability measures into sourcing and delivery, including reusable assets, proportionate printing, travel choices and waste reduction.
• Record relevant contacts and agreed actions in the CRM and coordinate follow-up with Regional Leads. Complete a debrief covering attendance, feedback, expenditure against budget, supplier performance, opportunities generated and improvements; distinguish early interest from confirmed business.

Procurement and Supplier Administration

• Translate agreed event and partnership requirements into clear specifications and requests for quotation. Obtain and compare quotations in line with Nudge’s purchasing procedures, considering total cost, quality, reliability, accessibility and sustainability.
• Maintain supplier records and coordinate proportionate checks, including relevant insurance and supporting documentation. Record selection recommendations and approvals, and declare conflicts of interest or gifts in line with policy.
• Raise purchase requests or purchase orders through approved processes. Maintain an audit trail of quotations, approved orders, contracts, changes, receipts and invoices; do not commit spending outside delegated authority.
• Track deliveries and service completion, check invoices against approved orders and receipt of goods or services, and resolve discrepancies with suppliers and Finance. Record supplier issues and monitor cancellation and renewal dates.

Commissioner Procurement, EOIs and Tender Administration

• Monitor relevant commissioning portals and local authority websites for expressions of interest (EOIs), tenders, frameworks and provider opportunities. Summarise scope, eligibility, key dates and information requirements for the Partnerships Manager’s bid/no-bid decision.
• Maintain an opportunity tracker covering clarification deadlines, submission dates, responsible contributors, approvals and outcomes. Flag missing information and delivery risks early.
• Coordinate an agreed submission timetable, gather evidence from relevant teams and maintain a version-controlled library of approved policies, insurance documents, case studies and standard responses, tracking review or expiry dates.
• Format and proofread submissions, check that every requirement and attachment is addressed, and coordinate final review. Upload and submit only after recorded approval by the authorised lead, allowing time for portal checks and retaining submission receipts.
• Record clarification responses, awards, unsuccessful outcomes and feedback. Support the handover of successful bids and framework requirements to the relevant operational and commercial owners.

Partnerships, Communication and Administration

• Maintain accurate stakeholder maps, contact records and opportunity information across local authority, SEND, Virtual School, attendance, inclusion, NEET and commissioning teams.
• Coordinate approved outreach and event promotion with Marketing, including invitations, newsletters, stakeholder updates and speaking opportunities. Ensure materials use current, approved information.
• Monitor designated enquiries channels, respond to routine queries and route referrals, specialist questions and sensitive issues to the appropriate team. Record the next action, owner and follow-up date.
• Arrange partnership meetings, prepare briefing notes and agendas, record actions and follow up. Provide concise updates on upcoming events, costs, tenders, outstanding decisions and capacity pressures.
• Maintain orderly shared records and handle attendee, supplier and commissioner information securely. Use approved digital and AI tools responsibly, check outputs and protect confidential information.

Person Specification:

Essential:

• Practical experience coordinating events, conferences or comparable projects, including preparation, live delivery and follow-up.
• Strong planning and administrative skills, with evidence of managing several deadlines, dependencies and detailed records accurately.
• Experience liaising with venues, suppliers or external partners, confirming requirements and resolving practical delivery issues.
• Confidence tracking budgets, comparing quotations and checking orders, invoices or other financial records.
• Clear written and verbal communication, professional stakeholder care and confidence preparing briefings and concise reports.
• Confident use of spreadsheets, shared documents, online meeting tools and databases or CRM systems, with the ability to learn booking and procurement platforms.
• An understanding of event risk, accessibility, confidentiality and the importance of safeguarding, with sound judgement about when to seek advice or escalate.
• Ability to work independently and collaboratively, stay calm when plans change and complete agreed actions reliably.

Desirable:

• Experience supporting tenders, framework applications, EOIs or commissioning portals, particularly in education, local government or related services.
• Experience of supplier sourcing, purchase orders, invoice reconciliation or contract administration.
• Experience of exhibitions, webinars, hybrid events, event booking systems, email campaigns or measuring event outcomes.
• A relevant events, business administration or procurement qualification, or equivalent practical learning and experience. CIPS study is welcome but is not required.

Job Details:

• Location: Head office, hybrid working (3 days office based, 2 working from home)
• Hours of Work: Full time, 37.5 hours
• Contract: Permanent, subject to 3 month probation
• Working: Monday-Friday 8.30am to 4.30pm
• Salary: £28,000-£37,000