The Human Resources Operations Specialist provides part-time, on-site operational and programmatic support to the Monell Human Resources Office for approximately 15 hours per week. This role supports ADP Performance Management, Learning & Development, institutional documentation initiatives, including Employee and Faculty Handbook updates, and the imaging and digitization of HR records and documents.
The position plays an essential role in strengthening HR operations by improving system accuracy, documentation integrity, accessibility of records, and compliance. The role partners closely with Human Resources leadership, employees, faculty, and managers to ensure a consistent, organized, and high-quality people operations framework within a research-focused institution.
Support administration of the full performance management lifecycle using ADP Performance Management, including goal setting, review cycles, documentation, and reporting
Assist employees and managers with system navigation, timelines, and process-related inquiries
Monitor data accuracy and support reporting needs for HR leadership
Contribute to continuous improvement of performance management workflow
Support Learning & Development initiatives, including onboarding, compliance training, and professional development programs
Assist with administration and maintenance of content within the ADP Learning Management System (LMS)
Track training completion, certifications, and required learning activities
Coordinate logistics for orientations, training sessions, and learning events
Assist with the review, updating, and maintenance of the Employee Handbook and Faculty Handbook
Support coordination with subject matter experts, leadership, and stakeholders during handbook and policy revisions
Ensure policies and handbook content are clearly written, current, and consistently applied
Maintain version control and support communication and distribution of updated handbooks
Support the imaging, scanning, and digitization of HR records and documents, including personnel files and historical records
Organize, index, and maintain digital files in accordance with retention schedules, confidentiality standards, and institutional policies
Assist with transitioning paper-based records to secure digital formats
Ensure accuracy, completeness, and appropriate access controls for digitized records
Utilize Google-based tools (Google Workspace: Docs, Sheets, Drive, Forms, Calendar) to support HR documentation, collaboration, tracking, and reporting
Maintain accurate HR records in compliance with institutional policies and applicable regulations
Assist with HR projects related to systems optimization, process improvement, and organizational effectiveness
Handle sensitive and confidential information with discretion, professionalism, and sound judgment
Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field, or equivalent experience
Previous experience supporting HR operations in a Human Resources office environment
Strong experience, Hands-on experience with ADP Performance Management and/or Learning modules. ADP experience is a requirement.
Strong working knowledge of Google-based tools (Google Workspace)
Experience with document management, records imaging, or digitization processes
Excellent organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Integrity, confidentiality, and sound judgment
Operational discipline and systems orientation
Collaboration and service excellence
Attention to detail and documentation accuracy
Commitment to continuous improvement
Please apply through our Career Center by following the link below.
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html-cid=d24b5e1f-d19a-4772-990f-d7a981aadfe4&ccId=19000101_000001&jobId=958160&lang=en_US&source=CC2
Monell Chemical Senses Center shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.
The Monell Center is an independent non-profit science institute that conducts basic research on the chemical senses. A leader in scientific discovery, Monell's world-class scientists advance understanding of taste and smell to benefit human health and well-being. The Center’s outstanding interdisciplinary research programs incorporate approaches that range from molecular biology to behavioral neuroscience, from analytical chemistry to comparative sensory ecology and clinical work with human patients.
