Job Description
This position will support the Executive Associate Dean of Research and Operations and the Interim Director of Faculty Affairs. This position is part time (0.5 FTE) and temporary; possible opportunity to transition to a full-time permanent role with increasing responsibilities in the future, contingent on departmental needs.
Calendar coordination for the Executive Associate Dean of Research and Operations and the Interim Director of Faculty Affairs.Monitor, schedule, manage, and update Outlook calendar appointments.Complete necessary polls, set up zoom credentials, and confirm meetings; ensure all necessary information is documented on calendar in a timely manner.
Maintain documentation on Teams.
Prepare letters, reports, and spreadsheets as requested.
Event preparation and execution support
Required Qualifications
Education
Experience:
- At least one year in a professional office environment, which can include student or part-time work
Knowledge, Skills, and Abilities
- Computer skills - excellent working knowledge of MS Office programs (Word, Excel, Outlook)
- Organized
- Flexible schedule to accommodate calendaring work needs for occasional night and weekend work
- Responsible and able to meet deadlines
- Able to represent the university in a professional manner
- Attention to detail
- Able to maintain confidentiality
- Able to work well in a team environment
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications
Education
Experience
- Prior experience in customer service and/or administrative tasks
- At least one year in hospitality/customer service experience, which can include student or part-time work
Work Location
Compensation and Benefits
UT market range: MR04
Anticipated hiring range: $19.25 / hr. - $20.00 / hr.
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions
To express interest, please submit an application with the noted below attachments:
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
