Job Description

Our client, an established magazine and boutique marketing company, is seeking a part-time, remote Executive Assistant to support its two Founding Partners. This individual will help create structure, manage day-to-day priorities, and coordinate across administrative, sales, and marketing activities as the business continues to grow.

The ideal candidate is proactive, tech-savvy, highly organized, and comfortable managing competing priorities within a hands-on, entrepreneurial environment. Strong communication, attention to detail, and consistent follow-through are essential. The Founding Partners are seeking a long-term partner who can take ownership, anticipate needs, and grow with the company.

This role will begin at approximately 15 hours per week to start, with potential to increase hours and eventually full-time.

RESPONSIBILITIES

• Provide administrative support to both Founding Partners, helping organize priorities, scheduling, correspondence, and follow-ups
• Track projects, deadlines, and outstanding action items to keep work moving forward
• Coordinate with sales representatives, graphic designers, and other team members across magazine and marketing projects
• Support client communication and follow-up, adapting to different needs and personalities
• Assist with lead generation, prospect research, and sales support
• Maintain accurate contacts, client information, and activity tracking within HubSpot
• Help coordinate digital marketing initiatives and the rollout of new products and services
• Organize documents and information using Gmail and Google Workspace
• Identify opportunities to streamline workflows and improve day-to-day efficiency
• Assist with special projects and other administrative needs as they arise

REQUIREMENTS

• Prior experience supporting executives, founders, or business owners in a fast-paced environment
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and reliable follow-through
• Proactive, resourceful, and comfortable working independently with limited oversight
• Tech-savvy, with proficiency in Gmail and Google Workspace
• Familiarity with HubSpot or a similar CRM; ability to learn new systems quickly
• Comfortable partnering with clients and team members with varying communication styles
• Flexible, hands-on approach and a “no task is too small” mentality
• Interest in a long-term opportunity with room for increased hours and responsibility
• Experience in media, publishing, marketing, or sales support is a plus

COMPENSATION

$30–40/hour, depending on experience

1099 independent contractor engagement

HOURS & LOCATION

Fully remote | Approximately 15 hours per week to start, with potential to increase hours and eventually full-time.

Flexible scheduling, with agreed-upon availability to support communication, coordination, and deadlines.