Job Description

Who We Are

HH Global are the leader in tech-enabled creative production and procurement. We amplify marketing campaigns through unrivaled production, procurement leadership and the most advanced sustainability capabilities available. All delivered at scale through industry-leading technology and the passionate expertise of our people.

With more than 4,500 colleagues, 26 creative studios and over 5,800 strategic supplier partners across 64 countries, we work with the best talent across the world to partner with our clients to create big impact through big ideas.

Purpose of the Job

We are seeking a detail-oriented and proactive Facilities Office Administrator + Real Estate Data Analyst to join our team based in Prague.

This role is central to supporting our global real estate and facilities operations, with a strong local presence in the Prague office. The successful candidate will be responsible for data analysis for our Real Estate systems, budget monitoring, project tracking, lease critical date and transaction coordination, while also acting as a key contact for access control and other local office management support functions.

This is a dynamic role that combines analytical thinking with operational execution, offering the opportunity to work closely with senior team leaders and contribute to the smooth running of our Prague office.

This is a part-time position.

Please submit your resume / application in English. Failure to do this will mean your details will not be reviewed.

Key Responsibilities

Data + Budget Management

• Monitor and report on facilities and real estate budgets, ensuring alignment with financial targets
• Analyze data from Spica and other workplace platforms to identify trends and support decision making
• Prepare regular dashboards and reports for senior leadership

Administrative Support

• Provide administrative assistance to senior team leaders, including meeting coordination, document preparation, and follow-ups
• Support internal communications and documentation related to facilities and real estate activities

Project Tracking + Coordination

• Track progress of real estate and facilities projects, maintaining accurate records and timelines
• Liaise with internal teams and external vendors to ensure project milestones are met

Access Control Management

• Act as the primary point of contact for access control systems, managing permissions and resolving access issues
• Coordinate with IT and security teams to ensure compliance and system integrity

Lease Transaction Support

• Organize and collate information related to lease transactions, including documentation, timelines and stakeholder inputs
• Coordinate the translation of all lease documents into English, ensuring consistency and accuracy
• Assist in maintaining a centralized lease database and support transaction reporting

Local Office Management (Prague)

• Support day-to-day operations of the Prague office - departmental invoice processing and vendor coordination
• Act as a liaison for facilities-related queries and ensure smooth functioning of the local office environment
• Act as a point of contact for emergency procedures and building security
• Oversee office maintenance, repairs, and cleaning services
• Assist with budgeting and invoice processing for facilities-related expenses

Knowledge, Skills + Experience

• A Bachelor’s level degree in Business Administration, Real Estate, Facilities Management or related field (or equivalent experience)
• Proven experience in facilities, real estate or workplace operations
• Strong analytical skills with proficiency in Excel, data platforms (eg Spica) and reporting tools
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Experience with access control systems and lease documentation would be advantageous
• Relevant certifications in workplace technology or facilities management are advantageous
• Must be fully fluent in English and Czech

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We thank all applicants for their interest in a career with us. HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law.

We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to HR.EMEA@hhglobal.com

Please note that we carry out a variety of pre-employment background checks which are appropriate for the country that you are based in. These may include: employment history, right to work, identity, professional qualifications, criminal record, sanction file and / or CIFAS checks.