ATS is seeking a dedicated Project Assistant to provide support with project documentation and administrative tasks. In this role, you will help maintain records and assist with report preparation. This role is ideal for someone who thrives in a fast-paced environment, pays attention to detail, and delivers accurate and efficient results.

Responsibilities:

• Organize and file emails into project folders.
• Conduct thorough final reviews of summary cover letters and ensure accuracy in finalized reports.
• Upload completed reports to ATS Squared.
• Scan and digitize field notes, maintaining proper organization within project folders.
• Update and maintain the report tracker and proposal log to reflect current project status.
• Manage filing of project information in both electronic and physical files for easy retrieval.
• Provide backup support to the Office Administrator as needed to ensure smooth office operations.

Minimum Requirements/Qualifications:

• High school diploma/GED required, associate or bachelor’s degree preferred.

• 1-2 years of relevant administrative or office support experience, preferably in a project-based environment.

Skills & Abilities:

• Proficient in Microsoft Office (Word, Excel, Outlook) with technical skills for document management and reporting.
• Skilled in building collaborative relationships with managers and team members to drive project success.
• Ability to accurately maintain and manage electronic filing system.
• Demonstrated ability to review, edit, and finalize documents with accuracy.

All applicants require the following:

• Ability to learn and comply with all company policies and procedures.
• Excellent communication skills written and verbal.
• Applicants must pass a drug screen and have a valid driver’s license with a clean driving record.
• “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disabled

ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.