Job Description

WHAT MAKES VOA SPECIAL?

VOAC recognizes the unique needs of the older adult who needs a wheelchair ramp to stay at home safely, and the preschooler whose family needs additional resources. VOAC supports veteran’s efforts to exit homelessness as well as provides a safe place for survivors of domestic violence. Wherever VOAC goes, it combines relationship-building, volunteers and quality services to lift and support our neighbor’s efforts to become self-sufficient and reach their full potential.

**The Payroll Administrator is responsible for managing the organization's payroll processes using Paylocity,

ensuring accuracy, compliance, and timely payroll processing. This role involves handling sensitive employee

data, resolving payroll-related inquiries, and maintaining compliance with federal, state, and local

regulations and taxations. A strong understanding of accounting principles related to payroll is essential for

the payroll and benefit reconciliation work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Payroll Processing
   • Execute payroll processing using Paylocity, ensuring accuracy and compliance with all applicable federal and state laws.
   • Process bi-weekly/monthly payroll for all employees, including salaried, hourly, and contract staff. Process off-cycle checks as requested by accounting and HR teams.
   • Verify timecards, earnings, and deductions to ensure accuracy.
2. Data Management
   • Maintain and update employee records in Paylocity, including new hires, terminations, and changes in pay or benefits.
   • Ensure accurate data transfer from time-tracking to payroll systems.
3. Compliance and Reporting
   • Ensure payroll practices comply with federal, state, and local laws, including tax and labor regulations.
   • Generate and review payroll reports for internal and external audits.
   • Prepare and file quarterly and annual payroll tax returns.
4. Employee and Former Employee Support
   • Address and resolve payroll-related inquiries from employees.
   • Provide training to employees on accessing and using Paylocity self-service features.
   • Train managers and employees on proper timecard submission processes.
   • Be the first point of contact for VOA Colorado employee verifications for current and former employees.
5. HRIS

• Update workflows including supervisor changes.
• Keep agency apprised of Paylocity process improvements and work collaboratively with accounting and HR teams to determine next steps.

1. Benefits and Deductions
   • Process deductions such as benefits, garnishments, and retirement contributions accurately.
   • Strong understanding of FAMLI leave benefits in Colorado.
   • Collaborate with HR to reconcile benefits enrollment with payroll deductions.
   • Communicate with employees and HR team regarding payroll deduction changes, timelines and relevant information.
   • Process 403(b) contribution payments to the third-party administrator (TPA).
2. Accounting for Payroll
   • Understand and apply basic accounting principles to payroll processes, including journal entries for payroll-related expenses.
   • Assist in reconciling payroll accounts, including wages, benefits, taxes, and deductions.
   • Perform payroll data entry into the accounting system (Sage Intacct) including accrual and benefits.
   • Ensure payroll transactions are accurately reflected in the general ledger.
3. Continuous Improvement
   • Identify opportunities for streamlining payroll processes and enhancing system utilization.
   • Conduct payroll audits regularly on time off accruals, benefit reconciliations and wage and hour.
   • Stay updated on Paylocity software features and updates to optimize payroll functions.

· Predictable, consistent attendance.

· Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: NONE

Working Conditions and Physical Requirements

While performing the duties of this position, the employee is regularly required to speak and hear. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Position Type and Expected Hours of Work

Part Time 20-25 Hours Per Week--Schedule flexible within M-F 8am-5pm

Location

2660 Larimer St

Denver, CO 80205

Pay Range: $24.00-$26.00/hourly non exempt

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact HR@VOAColorado.org to begin the Interactive Process.

BENEFITS (eligibility is based on job type/status)

Vacation Time/Separate Sick Time/Paid Holidays

Floating Holidays/Personal Days

Volunteer/Wellness Day

Tuition Assistance

Pension Plan

403b Retirement Plan with Agency Match

Health, Dental, Vision, Pet Insurances

Life Insurance/Accident Insurance

Employee Assistance/Work Life Balance Program

Employee Discount Program

LifeLock with Norton

Public Service Loan Forgiveness

Volunteers of America is an EEO/AA Employer

POSITION WILL REMAIN OPEN UNTIL FILLED

VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE

Veterans Strongly Encouraged to Apply

Requirements

Competencies

· Models core culture attributes of Volunteers of America Colorado Branch that include “AIRS” (Accountability, Integrity, Respect and Service).

· Models and pursues with vigor Volunteers of America Colorado Branch three strategical critical virtues of HHS (Hungry, Humble, People Smart).

· Self-motivated and directed

· Open to receiving and providing feedback; focused on conflict resolution

· Ability to hold confidential information, have a high level of integrity and trust.

· Adaptable

Minimum Qualifications of Position

· Associate degree in business administration, accounting, or human resources or equivalent

relevant experience.

· Three years’ experience in payroll and/or human resources or equivalent relevant experience.

· Understanding of payroll law in Colorado in a 24 hour workforce environment.

· Proficient in Microsoft Office Word and Excel with HRIS experience.

· 10 key by touch.

Preferred Qualifications

· Experience with multi-state payroll processing.

· Knowledge of employee benefits administration and payroll integration.

· Certification in payroll (e.g., Certified Payroll Professional - CPP) is a plus.

· Experience in Paylocity HRIS strongly preferred.

· Experience in a non-profit environment including grants and government contracts.

Knowledge and Skills

·Excellent written, oral, and interpersonal communication skill

·Excellent analytical and organizational skills

·High level of competency working with Microsoft Office suite and cloud-based applications

·Strong time-management and prioritization skills

·Experience working both independently and, in a team-oriented, collaborative environment