Job Description

Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, has an opening for a Part-Time Office Assistant in the Firm’s Walnut Creek, CA office. This is an entry-level position that requires daily in-office attendance. This position would be eligible for up to 20 hours of work per week; hours may vary.

We are looking for a reliable and proactive Part-Time Office Assistant to join our Walnut Creek office. The right candidate is detail-oriented, organized, and thrives in a fast-paced environment. This role requires in-person attendance five days a week and involves supporting daily office operations, managing supplies, assisting with administrative tasks, and providing excellent internal and external customer service. Strong communication skills, proficiency in Microsoft Office, and a collaborative attitude are essential.

RESPONSIBILITIES:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Act as the point of contact for internal and external clients
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
  Receive, sort, and distribute daily mail/deliveries
• Provide administrative support to ensure efficient operation of the office
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain office supplies and inventory
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Coordinate meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Write and distribute email, correspondence memos, letters, and forms
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports
• Provide general support to visitors
• Liaise with legal assistants to handle requests and queries from attorneys

REQUIREMENTS:

• Proven experience as a Receptionist, Front Office Representative, Administrative Assistant, Office Admin Assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in Adobe Acrobat
• Hands-on experience with office equipment (e.g., copiers, coffee machines, and printers)
• Multitasking and time-management skills, with the ability to prioritize tasks
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Ability to work independently and as part of a team
• Excellent organizational skills
• Customer service attitude
• High school diploma; additional certification in Office Management is a plus

COMPENSATION: The hourly range for this position is approximately $24.10 – $40.00. Starting hourly range will be determined based on qualifications and experience.

Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.

Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.