Job Description

Overview

Post Title:

Grade IV Admin Officer –Respiratory Outpatient Services (Part Time)

Post Status:

Specified Purpose/Temporary Contract

Department

Medical Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Supervisor; with regard to day-to-day operational issuesDirectorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives

Salary:

Appointment will be made on the Grade IV pay scale at a point in line with Government pay policy. (€36,470 - €52,758 LSI €54,367 €56,018)

Hours of work:

21 hours per week, Mon, Tues, Wed

Closing date for applications:

Tuesday 29th September 2026 at 12:00pm

PLEASE NOTE Beaumont Hospital/the designated hiring manager reserves the right to close the competition early should a sufficient or substantial number and/or quality of applications be received.

Responsibilities

General Responsibilities

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures. To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations. Maintain and update mandatory training compliance.

Principal Duties

• Outpatient Clinic Reception • Acquisition and preparation of patient medical records for weekly outpatient clinics• Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services)• Clinical Transcription/Editing utilising T-Pro digital dictation and transcription package• Telephony duties – manage all incoming calls to the service and follow-up as appropriate• Filing of clinical documentation as per National Guidelines for the management of patient records• Management of Departmental email account• Scanning and transmission of documents in line with GDPR guidelines• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as requiredN.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Qualifications

1. Professional Qualifications,

Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or (ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

1. Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

1. Character

Each candidate for and any person holding the office must be of good character.

Desirable: 1. Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)2. Experience working in a healthcare environment 3. Excellent keyboard skills