Job Description

Hiring 2 part-time Front Desk Receptionists

Essential Functions:

• Greets clients, visitors, and employees with a warm and welcoming attitude.
• Answers and directs incoming phone calls in a courteous and timely manner.
• Provides accurate and relevant information to inquiries, both in person and over the phone.
• Assists with appointment scheduling, cancellations, and rescheduling as needed.
• Assists with the distribution of incoming mail, packages, and deliveries.
• Assists in stocking office supplies.
• Assists in maintaining a clean and organized reception area, ensuring it represents the professionalism of the organization.
• Collaborates with various departments to ensure smooth communication and coordination.
• Keeps track of visitor logs and ensures that all guests follow the appropriate sign-in procedures.
• Handles confidential and sensitive information with discretion and professionalism.
• Assists with administrative tasks such as filing, data entry, and documentation.
• Performs basic clerical duties, including photocopying, faxing, and organizing documents.
• Assists in coordinating meetings and conferences, including booking meeting rooms and arranging refreshments.
• Troubleshoots minor technical issues related to office equipment, such as photocopiers and printers.
• Displays a strong understanding of company policies and procedures to accurately guide visitors and clients.
• Other duties, as assigned.

Requirements

Qualifications Needed:

• Must be highly dependable to work within the hours of 8:00 AM to 5:00 PM Monday thru Friday with minimal scheduling interruptions.
• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as a receptionist, front office representative, or in a similar customer-facing role.
• Excellent communication skills, both verbal and written.
• Exceptional interpersonal skills and a friendly demeanor.
• Strong organizational and multitasking abilities.
• Proficiency in using office equipment, including computers, phones, and photocopiers.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Professional appearance and demeanor.
• Canva experience, preferred
• Ability to handle stressful situations calmly and professionally.
• Strong problem-solving skills and the ability to adapt to changing situations.
• Discretion and the ability to handle confidential information appropriately.
• Positive attitude and willingness to go the extra mile to assist clients and colleagues.