Job Description

Posting number: PT313-4813

Department: Civic Center

Division: 4813 - Civic Center

Job classification: Part-Time Events Coordinator (Non-Exempt)

Posting type: Open

Categories: Clerical & Data Entry, Public Relations, Miscellaneous

Assists clients in arranging Civic Center facilities and services for various events. Promotes Civic Center facilities to organizations and the public.

Examples of duties

• Respond to initial inquiries from organizations and the public regarding availability and type of Civic Center facilities, rental rates, rental policies and procedures, etc.;
• Meet with lessees and prospective lessees to determine event needs, schedule, and arrangements;
• Maintain booking schedule to avoid double booking of events;
• Oversee preparation and mailing of lessee contracts;
• Collect all charges associated with rental of Civic Center;
• Function as event management coordinator during assigned periods or events, and handle event problems and show settlements;
• Will serve as backup, for the administrative assistant, to cover lunch hour and other times as needed
• Perform related duties as directed.

Qualifications

Completion of a bachelor degree with an additional two years of experience in public relations or a related field; or any combination of relevant education and experience which provides the following:

Supplemental information

Knowledge of:

• Basic convention facility operations;
• Methods and procedures used in booking events and attractions at a public assembly facility.
• Proper public contact and telephone etiquette.

Ability to:

• Work effectively with organizations and the public;
• Communicate effectively with others;
• Maintain accurate records.

• Occasionally walk and kneel during the shift
• Frequently bend during the shift
• Frequently lift and carry up to 10 pounds
• Occasionally flex upper trunk forward at the waist and partially at the knees
• Frequently rotate upper trunk to the left or right while sitting or standing
• Place arm at and below shoulder height