Title: Part-Time Event Setup Specialist
State Role Title: PR & Mktg Spec II
Hiring Range: $18.00/Hour
Pay Band: 3
Agency: The Science Museum of Virginia
Location: Broad Street Station
Agency Website: https://smv.org/
Recruitment Type: General Public - G
The Science Museum is currently seeking an enthusiastic and detail-oriented Part-Time Event Setup Specialist to help bring our events to life! This role is perfect for someone who enjoys creating memorable experiences, working with a dynamic team, and contributing to events that engage and inspire Museum guests.
In this role, you will oversee the installation, operation, and breakdown of audio-visual equipment and event rental fixtures while maintaining the highest standards of safety and performance. You’ll troubleshoot equipment, coordinate closely with clients to meet event specifications, and serve as a central point of support for on-site vendors, caterers, and internal teams. You will also help maintain the Museum’s event inventory by conducting annual refreshes of rental equipment, identifying issues, and recommending updates to the Special Events Supervisor. Beyond events, this position supports the daily functions of the Museum’s Operations team, contributing to the smooth and efficient operation of one of Virginia’s most dynamic cultural institutions.
Please note that this is a part-time position and hours will vary each week based on operations but no more than up to 29 hours a week on average with a maximum of 1500 hours in a 12-month period. No state benefits are provided. Interested candidates must apply at https://jobs.virginia.gov/.
The ideal candidate will be a dependable, hands-on professional who possesses experience working with basic audio-visual equipment such as microphones, projectors, and portable sound systems. They will be able to interpret room diagrams and confidently arrange furniture and equipment with strong manual dexterity to meet specific event requirements while following established safety guidelines and equipment handling procedures. This role calls for someone who is reliable, hardworking, and able to stay focused to complete event setups and breakdowns efficiently with minimal supervision.
Candidates will have strong business acumen and be comfortable communicating and collaborating with event planners, staff, vendors, and guests while maintaining a polite, helpful, and customer-focused attitude. You should be able to plan and execute room layouts based on written instructions or client requests and assist a wide range of guests with basic technology needs. Attention to detail and the ability to work independently in a fast-paced environment are essential. Strong customer service experience and knowledge of guest services principles, practices and procedures is required. Solid computer skills and fluency with everyday office software like G Suite used for scheduling and communication is required. A valid Virginia driver’s license is required. First Aid/CPR Certification is required or willingness to obtain upon hire. The role also involves tracking event equipment inventory and following established check-out procedures. This position requires availability to work evenings, weekends, and holidays as needed.
Previous event experience is a plus. ASL or Spanish language competencies is a plus.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.
The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.
As a V3 (Virginia Values Veterans) employer the Science Museum Welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.
Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.
The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
Name: Human Resources
Phone: 804.372.3766
Email: hr@smv.org
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
